Branch General Affair Supervisor

PT Prodia Widyahusada Tbk; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading company in Pharmaceuticals based in Jakarta Utara is seeking a Facility Operations Supervisor with at least 5 years of experience in facility operations or office administration and 1-2 years in a supervisory role. The candidate should have strong administrative skills, understand facility management, and be able to implement safety standards. The position involves managing office supplies, overseeing renovation projects, and ensuring compliance with health regulations.

Qualifications

• Minimum 5 years experience in facility operations or office administration.
• 1-2 years of experience as a Leader/Supervisor preferred.
• Solid understanding of General Affairs Operation and Facility Management.

Responsibilities

• Ensure accurate data updates and maintenance of office facilities.
• Manage procurement and availability of office supplies.
• Implement safety and health standards to ensure a safe work environment.
• Support renovation or construction projects and coordinate with teams.

Skills

Facility operations

Office administration

Asset management

Strong administrative skills

Attention to detail

Education

Bachelor's degree in Electrical Engineering

Job description

Bachelor’s degree in Electrical Engineering, min GPA 3.00

Minimum 5 years experience in facility operations, general affairs, asset management, or office administration with 1–2 years of experience as a Leader / Supervisor.

Solid understanding of end-to-end General Affair Operation & Facility Management, including building maintenance, asset management, mechanical & electrical systems, and office infrastructure.

Strong administrative skills with attention to detail and documentation accuracy.

Have an experience to support renovation or construction projects, including coordination with internal teams and external vendors is a strong advantage.

Job Responsibilities

• Ensure accurate data updates and routine maintenance of office facilities and buildings, including mechanical, electrical systems, work equipment, and required permits
• Manage the procurement and availability of office and household supplies by coordinating vendors, controlling inventory, and ensuring items are available when needed.
• Ensure the implementation of building safety, health, and security (HSE/K3) standards in accordance with applicable regulations to provide a safe and healthy work environment.
• Manage company assets to ensure proper recording, maintenance, optimal utilization, and insurance coverage to minimize potential losses.
• Support office renovation or construction projects, including coordination and monitoring from planning through completion.
• Prepare regular evaluation and operational reports, including household expenses, attendance, and related administrative data.
• Manage and maintain branch archives to ensure document security, organization, and traceability.
• Support HR-related administrative processes, including staffing, training, employee movement, data updates, attendance records, and overtime documentation in compliance with company policies.

Pharmaceuticals, Biotechnology & Medical 1,001-5,000 employees