Assistant Procurement Manager

Waterbom Bali; Provinsi Bali; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A premier water park in Bali is looking for an Assistant Procurement Manager to support procurement operations. You will be responsible for maintaining supplier relationships, negotiating contracts, and ensuring compliance with procurement policies. Ideal candidates will have over 4 years of experience in procurement and excellent communication and negotiation skills. This position requires a detail-oriented individual who can manage procurement records and support the procurement manager in strategic sourcing initiatives.

Qualifications

• 4+ years of experience in procurement or supply chain in a similar role.
• Knowledge of procurement processes, sourcing, and vendor management.
• Detail-oriented with strong organizational and analytical abilities.

Responsibilities

• Assist in day-to-day procurement activities including issuing purchase orders.
• Maintain accurate and up-to-date procurement records.
• Monitor supplier performance and support contract preparation.

Skills

Strong Communication

Negotiation

Organizational Skills

Analytical Abilities

Tools

Microsoft Office

SAP

Oracle

Job description

Purpose of Job

• Support Procurement Manager helps maintain supplier relationships, supports the negotiation process, ensures compliance with procurement policies, and contributes to overall cost control and supply chain efficiency.
• The Assistant Procurement Manager supports the procurement team in sourcing goods and services, managing vendor relationships, and ensuring cost-effectiveness. This role involves administrative tasks, market research, negotiating with suppliers, and maintaining procurement records to ensure timely and efficient purchasing operations.

Main Duties & Responsibilities

FINANCIAL

• Assist in day-to-day procurement activities, including issuing purchase orders and coordinating deliveries.
• Ensure compliance with procurement policies and procedures.
• Maintain accurate and up-to-date procurement records.
• Help identify, evaluate, and select suppliers based on price, quality, and reliability.
• Support the development and maintenance of strong vendor relationships.
• Monitor supplier performance and elevate issues as needed.
• Support the preparation and review of procurement contracts and agreements.
• Collaborate with inventory and store teams to track stock levels and reorder supplies as necessary.
• Monitor lead times and work to ensure timely delivery of goods and services.
• Prepare procurement reports, supplier evaluations, and data summaries.
• Ensure documentation is organized and accessible for audits or internal reviews.
• Assist the Procurement Manager on strategic sourcing initiatives.
• Assist in developing and implementing procurement strategies.
• Source and evaluate suppliers based on price, quality, service, and reliability.
• Obtain quotations, negotiate prices, and support contract preparation.
• Maintain accurate procurement records, including purchase orders, supplier agreements, and reports.
• Monitor stock levels and coordinate with inventory teams to ensure timely reordering.
• Track orders and ensure timely delivery of goods and services.
• Work with internal departments to understand purchasing needs and ensure compliance with company policies.
• Resolve issues with delivery, invoicing, or quality discrepancies.
• Assist in preparing procurement reports and performance analysis.
• Stay updated with market trends, pricing, and industry innovations.

GENERAL

• Giving the correct information regarding all facilities in the park.
• Cooperate and maintain a good relationship with superiors, staff, and vendors.
• Work closely with internal departments to understand and support their purchasing needs.

EMPLOYEE HANDLING

• To accommodate and communicate all information from Management and staff in terms of nurturing a harmonious relationship.
• To develop a solid team by implementing/coaching up the staff.
• Motivate the staff to increase guest & company satisfaction by implementing hands‑on management.
• Maintain a good working atmosphere in the workspace, while keeping the staff in their awareness of good and disciplined staff.
• Monitoring all procurement staff and giving direct correction if any behavior occurs not according with SOP.
• Plan and conduct training for the procurement staff, if needed

Qualifications

• Strong Communication skills, English is a must.
• 4+ years of experience in procurement or supply chain in a similar role.
• Knowledge of procurement processes, sourcing, and vendor management.
• Strong communication and negotiation skills.
• Proficient in Microsoft Office and procurement software (e.g., SAP, Oracle, or similar).
• Extensive vendor database management.
• Detail‑oriented with strong organizational and analytical abilities.