Executive Assistant jobs in United States

Job Description

This high-profile publishing house, based in beautiful, modern offices in central London, is looking for an experienced facilities and office manager to join their team, helping to re-shape and drive workplace services to the business.

This is a fabulous opportunity to be an integral part of their team with responsibility for office services and maintenance on a day-to-day basis, as well as supporting internal events, building relationships with key stakeholders, and ensuring a vibrant, healthy company culture.

Responsibilities will include:

1. Managing, mentoring, and developing a small but effective facilities team, including assisting with recruitment, identifying training opportunities, and facilitating professional development plans.
2. Managing office preventative maintenance and repairs.
3. Developing and continuously improving office management processes and SLAs.
4. Monitoring usage of common areas, meeting rooms, and workspaces.
5. Coordinating office layout changes, desk assignments, and expansion plans.
6. Administering the Operations budget: identifying and implementing cost efficiencies, and (re)negotiating contracts where applicable.
7. Assisting in managing monthly Health and Safety checks, preventative maintenance, annual insurance audits, and contractor reviews.
8. Actively assisting with in-house events.
9. Leading the organization of the Christmas party and other functions as required within the pre-agreed budget.
10. Overseeing reception operations and the welcome experience.
11. Managing cleaning, maintenance, heating, ventilation, air conditioning, and security contracts and relationships.
12. Negotiating leases, renewals, and service agreements.
13. Maintaining inventory of office supplies, beverages, kitchen items, etc.
14. Ensuring Health & Safety compliance and conducting appropriate risk assessments.
15. Coordinating onboarding and offboarding equipment needs for employees.
16. Reporting facility-related issues or metrics to senior management.
17. Administering and renewing company insurance policies.

We are looking for:

• Extensive facilities and office management experience within companies of 150+ staff.
• Experience in coordinating and delivering seamless office events.
• A successful track record of line management and team development.
• Excellent written and verbal communication skills.
• Numerate and accurate, with excellent attention to detail.
• Consistently high customer service standards and proven ability to build effective stakeholder relationships.
• Confident and decisive, with a firm but helpful approach and a hands-on team attitude.
• Strong Microsoft Office skills.

Our client hopes to move quickly and would love to start interviewing potential candidates within the next few days. Please apply as soon as possible if interested.

At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of sexuality, age, or any other protected characteristics. We are dedicated to creating and improving equitable recruitment processes in partnership with our clients.

Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy.