Part-Time Receptionist for Wonderful Asset Management Firm, 12 Month FTC

ZipRecruiter; London; On-site; GBP 20,000 - 30,000; Part time

Job summary

Join a successful asset management firm as a part-time Receptionist in a welcoming office environment. This role offers a unique opportunity to be part of a supportive team, where your proactive and professional demeanor will shine. You will manage front desk responsibilities, ensuring a 5-star experience for clients while coordinating meeting rooms and supporting administrative tasks. If you have a passion for providing exceptional service and enjoy working in a dynamic setting, this position is perfect for you. Embrace the chance to contribute to a close-knit team and make a meaningful impact in a reputable firm.

Qualifications

• At least 2 years of relevant experience in a receptionist role.
• Proactive, organized, and reliable with strong communication skills.

Responsibilities

• Greeting clients and providing a 5-star guest experience.
• Managing front desk duties and coordinating meeting room schedules.

Skills

Client Liaison

Front Desk Management

Meeting Room Coordination

Administrative Support

Proactive Communication

Tools

Meeting Room Booking System

Job description

Job Description

This successful asset management firm is seeking a professional and dedicated part-time Receptionist for a 12-month FTC.

The role involves front desk reception duties within a welcoming open-plan office environment. The Receptionist will be part of a close-knit, supportive team and will work closely with a senior Receptionist and the wider PA team. The ideal candidate is friendly, proactive, professional, and a team player, capable of managing front-of-house responsibilities and meeting room coordination. Key duties include:

1. Greeting and liaising with clients, providing a 5-star guest experience.
2. Assisting with client liaison at the front desk, including security protocols, issuing passes, taxi bookings, and catering requests.
3. Supporting meeting hosts with technology facilities and ensuring meeting rooms are well-prepared.
4. Maintaining reception and communal areas to high standards.
5. Managing phone calls and liaising with meeting organizers about guest arrivals and room readiness.
6. Handling client facilities, catering, cleaning, and liaising with relevant providers.
7. Coordinating external catering and office celebrations.
8. Using the meeting room booking system to manage room schedules.
9. Organizing stationery orders and managing incoming/outgoing post.
10. Directing inquiries appropriately and maintaining office information for easy retrieval.
11. Liaising with suppliers for office supplies and ad-hoc purchases.
12. Overseeing the maintenance of office, client areas, and meeting rooms.
13. Reporting malfunctioning equipment to maintenance personnel.
14. Providing administrative support to staff as directed by the lead PA.
15. Ensuring compliance with company policies and establishing strong internal relationships.
16. Performing any other ad hoc duties as required.

The ideal candidate will be proactive, organized, reliable, and have at least 2 years of relevant experience. They should be willing to work hard and support the team as needed.

The working hours are from 10 am to 3 pm, Monday to Thursday, on a 12-month fixed-term contract.

Please note that due to high application volumes, only successful applicants will be contacted.