Facilities Office Manager

ZipRecruiter; Leicester; On-site; GBP 32,000; Full time

Job summary

An established industry player is seeking a proactive Facilities Office Manager to ensure the smooth operation of their office environment. This role involves overseeing health and safety, managing budgets, and optimizing office processes. The ideal candidate will possess strong organizational and leadership skills, ensuring compliance with statutory requirements while fostering a positive workplace culture. With a competitive benefits package, this is an excellent opportunity for someone looking to make a significant impact in a dynamic setting.

Benefits

Competitive leave

Healthcare

Pension

Life insurance

Travel loans

Employee assistance

Discounts

Recognition schemes

Qualifications

• Experience in administrative systems and health & safety management.
• Strong organizational and leadership skills are essential.

Responsibilities

• Oversee health and safety compliance and conduct risk assessments.
• Manage budgets and provide approvals for expenditures.
• Serve as the main contact for site concerns and reporting.

Skills

Administrative Systems

Health & Safety Management

Organizational Skills

Leadership Skills

Communication Skills

Microsoft Office

Job description

Job Description

Facilities Office Manager | Office Based | Up to £32,000 per year | Interviews ASAP

Location: Leicester City
Salary: Up to £32,000 per annum
Working Hours: 9-5, Monday to Friday
Fully Office-Based

Are you an experienced and proactive Office Manager looking for a rewarding opportunity within a leading and award-winning organisation? Do you excel at ensuring the smooth and efficient operation of a busy office environment while fostering a positive and compliant workplace? If so, we have an exciting permanent role for you!

About Your New Role:

As our Office Manager, you will be pivotal in maintaining the efficient functioning of our office through comprehensive management of health & safety, administrative, financial, and team-related tasks. Your role will be to ensure the seamless day-to-day running of the office, taking ownership of all the above areas of responsibility. This will involve effectively managing and scheduling a team to meet the fluctuating demands throughout the day.

Key Responsibilities:

1. Health and Safety Oversight:

• Oversee Health and Safety across the site.
• Collaborate with the Health & Safety Manager to ensure compliance with relevant regulations.
• Conduct risk assessments.
• Attend quarterly Health and Safety meetings (some travel may be required).

Budget Management:

• Create budgets with the Head of Facilities for all responsibilities.
• Provide first-line approval for expenditures; second-line approval from the Head of Facilities.

Statutory Compliance:

• Ensure adherence to statutory requirements within your scope.

Service Levels:

• Develop and agree on service levels with stakeholders.

Processes and Procedures:

• Develop, implement, and maintain documented processes to deliver service levels.

Primary Contact / Help Desk:

• Serve as the main contact for site concerns, escalating as needed.

Reporting:

• Meet monthly with the Head of Facilities, produce reports for management and board-level review.

Procurement:

• Manage contracts and liaise with the Contracts Manager.

Property Management:

• Handle day-to-day property issues, keeping the Head of Facilities informed.

General Office Management:

• Support site operations, safety, and environment, optimize space, and manage security.

About You:

• Experience with administrative systems, ICT, and Microsoft Office.
• Management or Health & Safety experience.
• Strong organizational, leadership, and communication skills.
• Ability to work under pressure and handle conflicting priorities.
• Positive, flexible attitude and team-oriented approach.
• Confidentiality and professionalism.

Benefits:

• Competitive leave, healthcare, pension, life insurance, travel loans, employee assistance, discounts, and recognition schemes.

If interested, click 'apply now' or contact us for a confidential discussion about your career. # 4683175