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Diocese of Ely

Barton, United Kingdom

Other

Yes

69bd3b4bd815

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26.04.2025

10.06.2025

The Ely Diocesan Board of Finance (EDBF) is seeking an individual to act as Operations Support Team Administrator – Vocations, Discernment, Selection and IME2 (Mission and Ministry) to provide administrative support to the Ordained Ministry Pathway Team.

The role – General tasks

• Providing administrative support to the Ordained Ministry Pathway Team, under the line management of the Deputy Director of Mission and Ministry.
• Processing paperwork and arranging meetings for candidates exploring their vocation, ensuring efficient running of the discernment process.
• Ensuring smooth transitions for candidates within the process.
• Arranging and attending meetings; taking minutes as required.
• Supporting the team to run smoothly and efficiently.
• Handling incoming and outgoing correspondence.
• Supporting annual ordinations, including the Ordination service and pre-ordination retreat.
• Performing other duties as reasonably required.

Specific tasks

• Managing the diaries of the Diocesan Director of Ordinands (DDO) and Curate Training Officer.
• Collating and submitting papers for candidates.
• Providing timely information for meetings with vocations candidates, liaising with candidates and Assistant DDOs.
• Supporting the organisation of the Ordination service, including ticketing, photography, parking, and access arrangements, liaising with relevant parties.
• Supporting the organisation of the pre-ordination retreat, liaising with the retreat centre and leader.
• Organising meetings, preparing agendas, circulating papers, and taking minutes.
• Booking and organising external events as needed.
• Coordinating with the Finance Department for diocesan grants administration.

Your experience and skills

• Excellent secretarial skills and proficiency in Microsoft Office.
• Friendly, approachable, and professional demeanor.
• Exceptional attention to detail and accuracy.
• Proactive problem-solving skills.
• High level of confidentiality.
• Ability to prioritize workload effectively.

Terms and Conditions

• Full-time hours (35 hours/week), typically 9am-5pm, Monday-Friday, with some evening and weekend work as needed, with time off in lieu.
• Flexible location, with time in Ely Diocesan Offices to be agreed.
• Contract: Full-time, subject to a 3-month probation period.
• Employer: Ely Diocesan Board of Finance.
• Pension: Membership of The Church Workers Pension Fund (non-contributory).