VMS Administration Manager

We Manage Jobs(WMJobs); West Midlands; On-site; GBP 41,000 - 50,000; Full time

Job summary

A local government authority in West Midlands seeks a Vehicle Maintenance Service Administration Manager to lead the VMS office team. The role focuses on managing fleet systems, ensuring legal compliance, and supporting the transition to electric vehicles. Candidates must possess strong supervisory skills with over 5 years in fleet administration and a UK driving licence. The position offers a competitive salary with flexible working options.

Qualifications

• Strong understanding of statutory fleet responsibilities.
• Experience managing fleet systems and ensuring legal compliance.

Responsibilities

• Lead and develop the VMS administration team.
• Manage fleet systems and ensure legal documentation compliance.
• Act as a key contact for complex enquiries and complaints.
• Support procurement, rollout, and maintenance of fleet vehicles.
• Contribute to fleet decarbonisation and climate targets.

Skills

Full UK driving licence

AFP membership or equivalent

5+ years’ experience in fleet administration

Supervisory experience

Strong IT skills (Word, Excel)

Education

BTEC Level 5 in Management or equivalent

Job description

Vehicle Maintenance Service Administration Manager

Fixed Term Contract - until March 2026 (potential to be extended)

Grade 5 - £41,511 - £49,764

Consultation grade - subject to formal evaluation under the Pay Equity Review

Working 36.5 hours per week

Are you passionate about fleet management and sustainable travel solutions? Birmingham City Council is seeking a dynamic VMS Administration Manager to lead our Vehicle Management Service (VMS) office team. This pivotal role ensures the efficient management of our fleet and staff business travel, supporting legal compliance and the transition to electric vehicles.

You’ll be at the heart of driving operational excellence, minimising vehicle downtime, and delivering fit-for-purpose travel solutions across the organisation.

Key Responsibilities

• Lead and develop the VMS administration team.
• Manage fleet systems and ensure legal documentation compliance.
• Act as a key contact for complex enquiries and complaints.
• Support procurement, rollout, and maintenance of fleet vehicles.
• Liaise with external suppliers and monitor service quality.
• Contribute to fleet decarbonisation and climate targets.
• Oversee financial processes within the team.

What we\'re looking for

Essential:

• Full UK driving licence.
• AFP membership or equivalent.
• 5+ years’ experience in fleet administration.
• Supervisory experience in a fleet/travel function.
• Strong IT skills (Word, Excel) and understanding of statutory fleet responsibilities.

Desirable:

• BTEC Level 5 in Management or equivalent.
• Progress on AFP Fleet Vehicle Management Pathway.

Please upload your up-to-date CV via the attachments part of your application, this is required for shortlisting. Unfortunately, we cannot consider any applications without a CV attached

Birmingham City Council is an accredited Disability Confident Leader employer, and we arecommitted to employing, retaining and developing all of our people.

We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application.

For informal enquires please contact: [e-mail]

We welcome applications from people with caring responsibilities and flexible working options will be considered.

A Disclosure and Barring Service (DBS) check will be undertaken.

Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.

Job Description and PersonSpecification

We strive to advertise all roles for a minimum of two weeks. However, due to high application volumes vacancies may close earlier than the stated deadline. We encourage you to submit your application without delay to ensure consideration.