Tendering Specialist (Hybrid/remote)

H-E Parts; United Kingdom; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading energy services company is seeking a Tendering Specialist to support the bidding process through evaluation, coordination, and management of bids. The ideal candidate will have experience in software-related tenders, strong communication skills in English, and proficiency in Microsoft Office. This role requires working in a hybrid environment, ensuring successful stakeholder collaboration and risk management.

Benefits

Competitive benefits for wellbeing

Support for professional development

Qualifications

• Minimum of two years in a similar role, ideally with software-related tenders.
• Exceptional written and verbal communication skills in English.
• Demonstrated ability to work effectively in a remote environment.

Responsibilities

• Evaluate Tender Documentation and provide feedback on bid requirements.
• Ensure stakeholders have access to bid documents and run coordination calls.
• Coordinate and collate bid input from stakeholders.

Skills

Bilingual Communication

Stakeholder Coordination

Bid Management

Risk Monitoring

Technology-Proficient

Tools

Microsoft Office

AI-powered productivity tools

Job description

Overview

Location: Warsaw, Masovian, Poland

Job ID: R0100873

Date Posted: 2025-07-24

Company Name: HITACHI ENERGY SERVICES SP. Z O.O.

Profession (Job Category): Sales, Marketing & Product Management

Job Schedule: Full time

Remote: No

Job Description: Position: Tendering Specialist (Hybrid/remote); Location: Warsaw

Your Role

As a Tendering Specialist, reporting to the Tendering Manager – Europe, you will be a vital part of our dynamic and enthusiastic team. You will collaborate closely with Sales Account Managers and other key stakeholders to support the entire tendering process, from receipt to the delivery of high-quality, compliant, and commercially sound bids.

How you’ll make an impact

• Evaluate Tender Documentation: Quickly and accurately identify key requirements, deliverables, deadlines, and actions. Provide feedback on bid requirements and potential risks (legal, commercial, etc.) to stakeholders.
• Stakeholder Coordination: Ensure all key stakeholders have access to bid documents. Organize and run calls (e.g., tender kick-off and status calls) with different stakeholders, including senior management.
• Bid Management: Coordinate, collate, check, and edit bid input from various stakeholders. Ensure all necessary product, services, and pricing information is included in the final offer, adhering to established processes and branding guidelines.
• Risk Monitoring: Use established risk management tools to monitor and mitigate risks throughout the bid process.
• Support Complex Bids: Assist the Tendering Manager and team in handling complex bids and maintaining our tender content-management system.

Your background

• Experienced: Minimum of two years in a similar role, ideally involving software-related tenders. Additional experience in project management or contract administration is a strong advantage.
• Remote Work Proficiency: Demonstrated ability to work effectively in a remote environment, including managing and collaborating with virtual teams across multiple locations.
• Bilingual Communication: Exceptional written and verbal communication skills in English are essential. Proficiency in one or more additional major European languages is a significant asset.
• Strong Communicator: Confident in influencing and constructively challenging bid team members and senior stakeholders. Skilled in negotiation and collaboration with geographically dispersed teams.
• Technology-Proficient: Highly proficient in Microsoft Office tools (Word, Excel, PowerPoint, OneNote, SharePoint, Teams). Familiarity with AI-powered productivity tools is a plus.
• Organized and Detail-Oriented: Excellent organizational, coordination, and process management skills. Able to manage multiple priorities simultaneously while maintaining a strong focus on accuracy and deadlines.
• Professional Under Pressure: Maintains composure and professionalism in high-pressure situations. Brings a mature, team-oriented mindset to virtual collaboration.
• Flexible and Globally Aware: Understands the global nature of our business and is available for communication across different time zones as needed.

More about us

We pride ourselves on offering a holistic range of competitive benefits to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us, in work and out.

We can provide more information during the recruitment process.

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