Temporary Executive Support Assistant - 9-12 months

jobs.jerseyeveningpost.com-job boards; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A professional services company in the UK is offering a temporary full-time Executive Support Assistant position for 9 to 12 months. This role emphasizes self-management and personal responsibility while providing crucial support to Partners and Directors. Ideal for individuals entering their career journey, it includes managing diaries, organizing travel, and assisting with various office tasks. The company fosters a supportive culture promoting inclusivity and innovation.

Benefits

Opportunity for personal growth

Supportive culture

Dynamic team environment

Qualifications

• Proficient in desktop applications, particularly Microsoft Suite.
• Strong organisational skills and self-motivation.
• Excellent communication and time management abilities.

Responsibilities

• Manage stakeholder diaries, ensuring necessary documents are prepared for meetings.
• Proactively research, organise, and delegate travel logistics.
• Attend meetings as required, producing minutes and follow-up actions.

Skills

Organisational skills

Communication skills

Time management

Interpersonal skills

Adaptability

Tools

Microsoft Suite

Job description

Our client offers an exciting opportunity for a temporary Executive Support Assistant for a period of 9 to 12 months. This role involves full-time hours, requiring a high level of self-management and personal responsibility. As an Executive Support Assistant, you will play a crucial role in supporting the business priorities of Partners and Directors within a dynamic professional services environment. You will have the chance to develop both your personal and technical skills, significantly enhancing your career prospects. This position is ideal for individuals looking to start their career journey in a professional setting, where you will be an integral part of the Executive Support team and the wider business context. You will be encouraged to improve your network across diverse stakeholders, gain insight into various operational areas, and broaden your understanding of the firm. This role is particularly suited for someone with a customer service mindset who is eager to learn, adapt, and thrive in a fast-paced atmosphere.

Job Duties:

• Manage stakeholder diaries, ensuring necessary documents are prepared for meetings.
• Proactively research, organise, and delegate travel logistics including visas, accommodation, and flights.
• Attend meetings as required, producing minutes and follow-up actions.
• Coordinate specific projects and conduct research to meet delivery timescales.
• Draft, produce, and proofread internal and external correspondence, ensuring compliance with guidelines.
• Monitor stakeholder mailboxes, engaging on matters requiring decision-making.
• Understand stakeholder priorities to optimise time management.
• Ensure compliance with the firm's regulatory requirements and data management.
• Manage workloads by delegating transactional work when appropriate.
• Provide support on the Firm's Client Relationship Management system.
• Complete timesheets accurately and on time.
• Organise internal and external meetings, training, and events.
• Assist with general office queries, ensuring smooth operations.
• Maintain security of documentation and signatures.
• Identify opportunities for efficiencies within the executive support team.
• Engage in technological advancements for business support.
• Provide Line of Service support to teams as required.
• Assist with social media account management and marketing initiatives.
• Support stakeholders with expense claims and timely completion of timesheets.
• Upskill team members on firmwide systems when required.
• Build a diverse network of relationships and contribute to firmwide initiatives.
• Provide Workplace Operations cover and additional support during busy periods.
• Handle miscellaneous support requests and travel bookings for new joiners.

Job Requirements:

• Proficient in desktop applications, particularly Microsoft Suite.
• Strong organisational skills and self-motivation.
• Prioritisation and multitasking skills under pressure.
• Excellent communication and time management abilities.
• Professional behaviour with high levels of discretion and confidentiality.
• Strong interpersonal skills for building trusted relationships.
• Curious mindset towards emerging technologies and adaptability.
• Accurate and consistent time recording.
• Knowledge of inclusivity and diversity principles.
• Flexibility and agility in supporting business objectives.
• Attention to detail and accuracy in all tasks.

What You'll Love:

This role provides an incredible opportunity to be part of a dynamic team, developing skills and building networks within a leading professional services environment. You will be valued for your contributions and will be encouraged to embrace technology and innovation while achieving personal and professional growth. Working with a diverse group of colleagues, you will enjoy a supportive culture that promotes inclusivity and the sharing of unique strengths.

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