Temporary Administrator

Membershipbespoke; Norwich; Remote; GBP 60,000 - 80,000; Part time

Job summary

A recruitment firm is seeking a Temporary Administrator to provide part-time administrative support from home. This role involves managing calendars, preparing meeting documents, and handling communications. Ideal candidates should have strong organizational skills and proficiency in Microsoft Office Suite. Flexibility in working hours is offered, with the position starting 1st October until December 2025.

Qualifications

• Ability to manage diaries for multiple team members.
• Proficient in drafting and formatting correspondence.
• Experience in using AI tools for document handling.

Responsibilities

• Coordinate and manage diaries for the team.
• Prepare and circulate meeting agendas and actions.
• Assist with version control and filing of documents.
• Liaise with stakeholders as directed.
• Provide flexible administrative support as needed.

Skills

Strong organisational skills

Microsoft Office Suite proficiency

SharePoint proficiency

Excellent communication skills

Adaptability to changing priorities

Discretion and professionalism

Tools

Microsoft Teams

Excel

Word

PowerPoint

AI-powered tools

Job description

Overview

Temporary Administrator
Home Based • Part time - Monday-Thursday working 10am - 3pm or 9.30am - 2.30pm (flexible on working patterns). Starting 1st October - until December 2025. Interviews: Friday 26th September.

Our client is recruiting for a temporary Administrator who can provide agile and flexible administrative support to the team, particularly in managing the additional workload arising from an ongoing independent review project. This role will allow the team to concentrate on workforce planning, the acuity app, and review activities, while ensuring smooth coordination and efficient handling of administrative tasks.

Key Responsibilities

Diary & Calendar Management

• Coordinate and manage diaries for the team (4 people).
• Schedule and confirm meetings (internal and external) via Microsoft Teams.

Meeting Support

• Prepare and circulate agendas and follow-up actions.
• Support virtual and hybrid meeting set-up and logistics.

Document & Data Handling

• Summarise meeting output and documents using tools such as MS Co-Pilot, ChatGPT, or similar.
• Assist with version control and filing of documentation.
• Upload, update, and maintain data ensuring accuracy and accessibility.

Communication Support

• Draft and format correspondence and updates.
• Liaise with internal and external stakeholders as directed by Executive Officer.
• Support the flow of information between the team.

General Administrative Support

• Provide responsive and flexible assistance as new tasks arise during the review process.
• Ensure administrative systems are efficient and kept up to date.

Skills & Attributes

• Strong organisational skills with attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint).
• Proficiency in the use of SharePoint.
• Ability to use AI-powered tools for document handling and summarisation.
• Excellent communication skills (written and verbal).
• Ability to adapt quickly to changing priorities and support multiple team members.
• Discretion and professionalism when handling sensitive data and information.

To apply for this opportunity please send us your CV and indicate your notice period.

Due to the volume of applications, we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days, please deem your application as unsuccessful on this occasion.

Membership Bespoke is acting as a recruitment business in relation to this role. Membership Bespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Membership Bespoke is the most experienced membership-focused recruitment firm in the UK, with 10+ years of experience delivering tailored permanent, temporary, interim, and Executive Search recruitment solutions to Trade Associations, Regulatory Bodies, Political Parties, and Professional Bodies.