Technical Administrator

Skanska; Bristol; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global construction leader in the UK is seeking a Technical Administrator to join the Commercial Property Maintenance team in Bristol. This role focuses on supporting project efficiency through meticulous administrative tasks. The ideal candidate will have experience in high-volume data input and customer service, along with a solid understanding of project management processes. A proactive attitude and proficiency in Microsoft Office and CAFM systems are essential. DBS vetting is mandatory for the successful candidate.

Qualifications

• Must demonstrate a 'Can do' attitude and ability to work under own initiative.
• Experience working in high-pressure environments with a focus on customer service.
• Understanding of Project Management and Processes is necessary.

Responsibilities

• Contribute to efficient operation of the Projects Team through administrative support.
• Maintain Project Tracking Documents and update these for stakeholders.
• Raise purchase requisitions for project managers.

Skills

High volume data input

Customer service

Microsoft Office Packages

Teamwork

Tools

CAFM system (Concept)

Job description

Description and requirements

Skanska, one of the world’s largest development and construction companies, dates back 135 years and had a 2021 revenue of around £12.5 billion. We have 3,300 experts in the UK alone, could joining us be your next career move?

Our Building Services division provides complete Facilities Management of properties throughout the UK, providing mechanical and electrical engineering support, cleaning, catering and grounds maintenance on a planned and reactive basis, using technological solutions to manage our teams in the most efficient ways.

We are looking for a Technical Administrator to join the Commercial Property Maintenance team on one of our projects in Bristol.

The purpose of the role to contribute to the effective and efficient operation of the Projects Team by undertaking administrative tasks that assist the delivery of projects and project documentation.

Must have a ‘Can do’ attitude and ability to work under own initiative vital to this role along with a desire to deliver first class engineering and client satisfaction.

What you’ll do :

• The primary function of the role is to contribute to the effective and efficient operation of the Projects Team by undertaking administrative tasks that assist the delivery of projects and project documentation.
• Take reasonable care of the health and safety of yourself and of the other people who may be affected by your actions and omissions at work.
• Raise purchase requisitions on behalf of the project managers and record / file accordingly.
• Accurately maintain and update all Project Tracking Documents / spreadsheets - for presentation to stakeholders on a weekly or as required, basis.
• To create, maintain and update Project Files in accordance with Project folder structure.
• Liaise with supply chain contractors and suppliers, arranging access for site visits, meetings obtaining documentation including quotations, contractor competencies RAMS, O&M and Health and Safety file information etc.
• Support the Project Managers in the WIP / unplanned lifecycle process, by obtaining and compiling of documentation and invoices for review and onward transmission to the client.
• Attend meetings as reqd. and take and compile minutes or notes as required.
• To input and update information on to shared excel spreadsheets and the Concept CAFM system, and to ensure that new asset data is up to date and shared.
• To compile data from the CAFM system for incorporation into the Skanska’s monthly Contract Reports to the Client.
• Developing and maintaining internal relationships to help maintain business flow and meet agreed targets.
• Contributing to the smooth running of the technical administrative function within the business.
• Promoting the profile of Skanska within the profession and wider communities.
• Ensuring that any business conducted is done in a responsible and compliant manner, meeting all legislative requirements, both internally and externally.
• An understanding of Project Management and Processes.
• A good working knowledge of Microsoft Office Packages.
• An understanding of how a CAFM system, such as Concept, works as well as Service Level Agreements (SLA’s) and how to manage tasks in order to meet those SLA’s. Good Customer Service and telephone manner is essential along with the ability to work alone and as part of a team to meet deadlines. DBS vetting is mandatory and will be arranged for the successful candidate.

What you’ll bring to the role :

• Evidence of working in a role requiring high volume data input.
• Evidence of contributing to success of a team.
• Evidence of flexible approach to work tasks.
• Evidence of working in a high-pressure customer service role.