Support Medical Secretary

Greater Manchester Mental Health NHS Foundation Trust; Manchester; On-site; GBP 25,000 - 32,000; Full time

Job summary

A leading mental health trust in Manchester is seeking an experienced medical secretary to support medical teams in providing comprehensive administrative services. Your role includes minute taking, managing clinical correspondence, and coordinating activities while ensuring patient confidentiality. Ideal candidates are well-organised with knowledge of medical terminology. The position offers excellent benefits and opportunities for growth. Join a dynamic team dedicated to improving patient care in a supportive environment.

Benefits

30% pay enhancement for evenings and Saturdays

60% pay enhancement for Sundays and bank holidays

27 days annual leave

Excellent pension

Cycle to work scheme

Salary sacrifice car scheme

Wellbeing programme

Blue Light Card Discounts

Qualifications

• Experience as a secretary in a medical or clinical setting.
• Ability to produce clinical letters, reports, and manage correspondence.
• Familiarity with minute taking and clinical data inputting.

Responsibilities

• Provide audio/clerical duties for consultants.
• Manage admission enquiries with patient confidentiality.
• Liaise with multi-disciplinary team members.
• Record activity as directed by consultants.
• Track service users from referral to discharge.
• Generate discharge notifications for GPs.

Skills

Organisational skills

Knowledge of medical terminology

Confidentiality

Job description

To support the medical secretary in providing a comprehensive administrative service to the medical teams with Salford Directorate. You will be a well‑organised and experienced secretary with knowledge of medical terminology. You will ensure all consultants and clinicians within your role are organised and equipped to fulfil their responsibilities.

Duties will include minuting of MDT ward rounds, typing of medical and other correspondence, actioning any requirements identified in minutes/typing, along with coordinating clinical activities. Please note — this role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

Responsibilities

• Undertake audio/clerical duties for your consultants, including minute taking, clinical letters, reports, discharge correspondence and clinical activity data inputting. This may include administrative support relating to consultant tutorial work.
• Deal with any admission enquiries using judgement and observing patient confidentiality at all times.
• Liaise on behalf of your consultants with multi‑disciplinary team members with regard to requirements for joint outpatients work/care programming activity.
• As directed by your consultants, record activity onto appropriate medium meeting all required deadlines.
• Track all service users from referral to discharge ensuring all appointment and correspondence are within local and national targets.
• Ensure all discharge notification and summaries are generated and sent to General Practitioner within agreed timeframes.

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community‑based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world’s most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity. Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Full details of role and responsibility can be found in the attached job description and person specification.

Staff benefits

• Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years.
• Excellent pension.
• Cycle to work scheme.
• Salary sacrifice car scheme.
• Wellbeing programme.
• Blue Light Card Discounts.

This advert closes on Monday 2 Feb 2026.