Senior Document Controller

Tilbury Douglas; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading UK construction company is seeking a Document Controller to manage project documentation effectively. The role involves assisting in project standard compliance, resolving queries, and providing collaboration tool support. Candidates should have at least 2 years of experience in document control, preferably within construction or government projects, and strong communication skills. This position offers competitive benefits and a flexible working environment.

Benefits

Competitive salary

Car Allowance

26 days annual leave

Private medical insurance

Life Assurance

Pension scheme

Flexible working options

Employee Assistance Programme

Qualifications

• 2+ years' experience in Document Control, ideally in construction/Government projects.
• Strong knowledge of digital handover and EDM systems.
• Highly organized, detail-focused, and able to prioritize under pressure.

Responsibilities

• Provide document management service for assigned projects.
• Assist in production of project Information Standards.
• Resolve drawing/document issue queries.

Skills

Document Control experience

Knowledge of QMS

Excel skills

PDF editing

Collaboration tools

Strong communication skills

Tools

Asite

Viewpoint

Job description

The Opportunity

Document Controllers will provide a document management service for the projects to which they are assigned in a robust, reliable and timely manner, using appropriate electronic systems.

What you will be doing

• Assist in production and approval of project Information Standards and Methods & Procedures
• Maintain project collaboration tool administration area
• Assist TDC Design Team to ensure accurate distribution of information, management of comments and approval cycle and ensure project deadlines are met
• Carry out QA checks on all published information/documentation in accordance with project document control procedure
• Resolve drawing/document issue queries
• Receive/check/distribute documents in accordance with project procedures/distribution matrix
• Provide project related help and support to all project users, internal and external
• Liaise with collaboration tool vendors on regular basis on all software issues
• Produce all reports in accordance with project requirements, both internal and external
• Co-ordinate, arrange, record and review all project collaboration tool training requirements
• Ensure Field app is set up and protocols are agreed on a project
• Agree reporting frequency and production of reports
• Administration support on Field app
• Provide help and training for internal and external parties
• Demonstrate an understanding of Document and Drawing numbering systems and the relevant British and relevant International Standards inclusive of ISO19650
• Develop awareness and improve knowledge of other information management applications
• Additional duties and responsibilities as designated by the project
• Attend DTM and any other relevant Project meetings
• Assist with IMS technical queries
• Assisting with the collation of O&Ms and managing the document control handover process

What we will need from you

• 2+ years’ Document Control experience, ideally in construction/Government projects
• Strong knowledge of QMS, digital handover, and EDM systems (Asite/Viewpoint preferred)
• Skilled in Excel, PDF editing, mobile devices, and collaboration tools
• Process mapping, resource management, and general technical ability
• Highly organised, detail-focused, methodical, and able to prioritise under pressure
• Strong communication and teamwork skills; reliable, flexible, and proactive

What we can offer you

• Competitive salary
• Car Allowance
• 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)
• 3 additional long service days achieved after 3, 7 and 10 years
• Private medical insurance for yourself (with the option to buy family cover)
• Life Assurance
• Defined contribution pension scheme matched up to 8%
• Enhanced maternity, paternity and parental leave
• 2 days volunteering opportunities
• Flexible and Agile working (dependent on your role)
• Employee Assistance Programme
• Professional membership fees
• Perks at Work Employee discount scheme offering discounts on a range of categories such as electronics, home appliances, food & groceries, car buying, travel, fitness and more
• Flexible Benefits scheme which includes the opportunity to purchase benefits such as:
  • Critical illness insurance (with option to purchase for your partner)
  • Dental Insurance
  • Travel insurance
  • Cycle to work scheme
  • Retail vouchers/payroll giving/activity pass for top leisure attractions.

Who we are

Tilbury Douglas is a leading UK building, infrastructure, engineering and fit-out company. We deliver vital projects across a range of sectors including health, education, highways, justice, defence, aviation, water and environment.

It is our people who make Tilbury Douglas a success. We believe our inclusive culture encourages new ways of thinking, enabling us to innovate whilst remaining resilient. We value and celebrate all individual differences and look forward to receiving your application.

We are proud to announce that we have retained our Investors in Diversity Silver Award.

Please note that this role is subject to Baseline Personnel Security Standard (BPSS) clearance which includes identity, employment history, and criminal record checks.

Please note we do not have a sponsorship licence.

We look forward to receiving your application!