Seeking Senior Executive Assistant-

GORDON YATES; City Of London; Hybrid; GBP 44,000 - 46,000; Full time

Job summary

A prominent recruitment agency is seeking a Senior Executive Assistant in City of London to support top executives. The role involves managing schedules, preparing documents, and supporting governance meetings. Ideal candidates will possess strong organizational skills, discretion, and previous experience in a similar role. Position is in-office four days a week with a competitive salary, offering a great opportunity to make an impact in a prestigious organization.

Qualifications

• Experience in supporting senior level/governance meetings.
• Ability to assess risks and take accountability for outcomes.
• High level of discretion and understanding of organizational dynamics.

Responsibilities

• Provide direct support to the CEO, president and chair.
• Ensure senior leaders are well prepared for meetings.
• Manage correspondence for the president and executive office.

Skills

Exceptional organizational communication skills

Decision making

Interpersonal skills

Education

Higher level management/business administration qualification

Job description

Seeking Senior Executive Assistant-

Our client is seeking a Senior Executive Assistant to support the Chief of Staff; we are looking for an enthusiastic individual to join their team for 4 months; whilst they look at their recruitment.

Regents Park – 4 days a week in the office and 1 from home 9-5 Monday – Friday. Salary £44,000-46,000.

Previous experience within a similar and fast paced EA/PA position would be essential.

Who will you be working for?

Our client is a London & Liverpool based not for profit membership organisation for healthcare professionals; they are innovative and leaders in the sectors best practice. They have several locations throughout the UK.

What will you be doing?

The role is a senior post within the Executive Office, working across functions and closely with senior members of staff, senior fellows and trustees, handling sensitive information at the highest level of the organisation and supporting directly the responsibilities of the chief of staff.

The post-holder will be required to work with a degree of independence and demonstrate a mature level of decision-making to effectively manage/escalate emerging risks and issues.

Responsibilities

• Provide first class direct support to the CEO, president and chair of the board of trustees to ensure efficient coordination and management of the diary, mail, meetings, preparation of agendas, collating information, organisation, and recording meetings as required.
• Ensure the president, CEO and chair of trustees are well prepared for meetings, collating, and where appropriate preparing documents, briefing papers, reports and presentations as required.
• Working with senior levels of the client’s governance including the PRCP, CEO, senior officers, college officers and executive leadership to ensure effective communication and flow of work and to promote collaborative working across all areas of the college to maintain quality in the delivery organisational objectives.
• Preparing correspondence and communications on behalf of the president, CEO and chair of the board of trustees as required. Manage the authorisation and processing of invoices and expenses relating to the president, trustees and executive office.

Qualifications

Essential

• Higher level management/business administration qualification or equivalent work-based experience with evidence of continuing professional development in business administration.
• Exceptional organisational communication skills experience of supporting senior level/governance meetings senior level administrative experience which has included a significant degree of responsibility and autonomy.
• Ability to make sound, informed decision, assessing risks and taking accountability for outcomes.
• High level of discretion and strong interpersonal skills, understanding organisational dynamics, culture and politics.

Desirable

• Event management experience.
• Senior level administrative experience within the NHS / charity / membership organisation.
• Understanding of the NHS.