SCUK Fleet Operations Executive (12 month FTC)

Santander USA; Milton Keynes; Hybrid; GBP 24,000 - 26,000; Full time

Job summary

A leading financial services company is seeking a Fleet Operations Executive for a 12-month FTC in Milton Keynes. The role involves administrative tasks for managing both business and individual customer vehicle fleets. Responsibilities include processing inquiries, maintaining records, and ensuring compliance with regulations. The company offers a competitive salary, hybrid working conditions, and various employee benefits. Ideal candidates should have customer service experience and strong organizational skills.

Benefits

Competitive salary of £24,500 - £26,000

25 days holiday plus bank holidays

Annual bonus based on performance

£500 flexible benefit allowance

Generous pension contributions

Employee assistance programme

Sharesave scheme

Gym passes at reduced rates

Qualifications

• Strong negotiation skills, and tenacity when negotiating for a pre-determined outcome.
• An understanding of the importance of discretion/professionalism when dealing with sensitive financial matters.
• Computer Literacy/MS Office skills including Outlook/Excel/Word.

Responsibilities

• Monitoring departmental emails to ensure all are actioned in a timely manner.
• Answering calls received and dealing with enquiries quickly and efficiently.
• Maintaining accurate records using a variety of fleet systems.

Skills

Customer services experience

Strong negotiation skills

Attention to detail

Computer Literacy/MS Office skills

Confident telephone manner

Job description

SCUK Fleet Operations Executive (12 month FTC) Country: United Kingdom

Santander Consumer Finance is one of the UK’s Leading Motor Finance companies and we are currently looking for an organised Fleet Operations Executive to join our team in the Newport Pagnell & Milton Keynes office on a 12 month Fixed Term Contract.

In this busy role you will be tasked with completing administrative tasks and services to ensure the efficient management of a business customer’s vehicle fleet or an individual customers car.

Typical daily tasks will include processing incoming post, fines and email enquiries, V5 management, parking permits, travel abroad documentation and invoice processing to ensure compliance with UK regulation, as well as maintaining accurate records and providing support to our customers, and internal teams/other areas of the business. You will also be responsible for the defleet process experience and will assist with the arrangement of the collection of the car and the end of contract billing.

Please note this role is a hybrid role with at least 3 days a week in the Newport Pagnell office for the first 6 months, after this time you will move to working in the Milton Keynes office.

Responsibilities:

• Monitoring departmental emails ascertaining that all are actioned and responded to in a timely and efficient manner keeping to KPI’s
• Answering calls received and dealing with enquiries in a timely and efficient manner
• Ensuring that accurate records are maintained using a combination of fleet systems
• Carrying out a variety of fleet operational activities
• Producing reports and management information
• Managing customer enquiries
• Support the fleet being road legal (Parking and Fine Management, Recalls, Taxing, Cherished Plate transfers, Travel Documents)
• Competent filing and organization to keeping the department shipshape. Whilst ascertaining archiving rotation is being maintained to high calibre
• Handling of company parking and traffic fines, making amendments to processes as agreed by CRM and clients. Ensuring KPI’s are on track
• Attending of court to sign statutory declarations or supporting of justice summons
• Updating and maintaining client contacts for appropriate processes
• Preparation of invoices and paperwork
• Assisting with the drafting and implementation of effective policies and processes regarding fleet operations
• Sending and maintaining monthly reporting requirements adhering to KPI’s
• Updating and maintain spreadsheets
• Assisting with the processing of payments
• Assisting our Third-Party supplier with the arrangement of the collection of the vehicle
• Preparing end of contract billing

We’re looking for people who have:

• Previous collections experience (preferred not essential)
• Customer services experience
• Strong negotiation skills, and tenacity when negotiating for a pre-determined outcome
• An understanding of the importance of discretion/professionalism when dealing with sensitive financial matters
• A confident telephone manner
• Attention to detail as well as sound numeracy skills
• Ability to work under pressure
• Confidence in decision making
• Computer Literacy/MS office skills (including Outlook/Excel/Word etc)
• A persuasive, persistent and self-motivated attitude

We have a range of benefits available which include:

• Competitive salary of £24,500 - £26,000 (dependent on skills & experience)
• 25 days holiday per annum, plus bank holidays
• Annual bonus based on personal and company performance
• £500 flexible benefit allowance
• Generous pension contributions
• Employee assistance programme
• Sharesave scheme
• Gym passes at a reduced rate for 3,000 gyms, leisure centres etc

Other things you need to know:

• The hours for this post are 09:00-17:00 across Monday to Friday
• The company induction is mandatory and will be held for one day in our Redhill, Surrey office (travel expenses will be covered)
• You will be required to work full time in the office during your training period until you are at the required standard to start working on a hybrid basis (this will be line managers discretion)

Inclusion

At Santander we’re creating a thriving workplace where all colleagues feel they belong and are supported to succeed. We all help to make Santander a workplace that celebrates diversity and attracts, retains and develops the most talented and committed people through living our values of Simple, Personal, and Fair.

At Santander Consumer Finance we have a zero-tolerance approach to discrimination, bullying, harassment (including sexual) or victimisation of any kind.

What are the next steps:

If you are interested in this role and believe you have the skills, experience, and knowledge then we’d love to hear from you. Please go ahead and click apply which will take you through some questions and allow you to submit your CV and covering letter.