Sales Ledger Assistant

Pareto FM; City Of London; Hybrid; GBP 30,000 - 32,000; Full time

Job summary

A leading facilities management company is seeking a Sales Ledger Assistant in Holborn, London. This role involves generating invoices, maintaining customer accounts, and assisting in credit control. Ideal candidates will have prior experience in finance roles, strong numerical skills, and proficiency in accounting software. This is a 6-month fixed-term contract with a salary range of £30,000 - £32,000 pro-rated.

Qualifications

• Previous experience in a sales ledger, billing, or similar finance role.
• Strong numerical and analytical skills with attention to detail.
• Proficiency in accounting software and MS Excel.
• Knowledge of UK VAT regulations and accounting standards.
• Ability to work independently and as part of a team.

Responsibilities

• Generate and issue sales invoices ensuring accuracy.
• Maintain and reconcile customer accounts.
• Assisting in collection of outstanding payments.
• Accurately allocate customer payments.
• Resolve sales ledger queries effectively.
• Assist in weekly and monthly sales reports.
• Contribute to improving billing processes.
• Ensure compliance with financial regulations.

Skills

Numerical skills

Analytical skills

Communication skills

Customer service skills

Education

AAT qualification

Tools

Sage

QuickBooks

Xero

MS Excel

Job description

Overview

Sales Ledger Assistant

Location: Holborn, London - 3 days a week in the office

Contract: 6 month fixed term contract

Salary: £30,000 - £32,000 (Pro rated)

Responsibilities

• Invoice Preparation and Issuance - generate and issue sales invoices in accordance with agreed terms, ensuring accuracy in amounts, customer details, and VAT compliance
• Customer Account Reconciliation - maintain and reconcile customer accounts, investigating and resolving discrepancies promptly
• Credit Control Support - assist in the collection of outstanding payments, following up on overdue accounts and liaising with customers to resolve issues
• Payments Allocation - accurately allocate customer payments to their respective accounts and invoices
• Query Resolution - act as the first point of contact for sales ledger queries from customers and internal departments, ensuring prompt and effective resolution
• Reporting - assist in the preparation of weekly and monthly reports related to sales ledger performance, including aged debtors analysis
• Process Improvement - contribute to improving billing processes and implementing best practices in the sales ledger function
• Compliance - ensure compliance with company policies and relevant financial regulations, including HMRC guidelines for VAT

What we're looking for

• Previous experience in a sales ledger, billing, or similar finance role
• Strong numerical and analytical skills with attention to detail
• Proficiency in accounting software (e.g., Sage, QuickBooks, Xero) and MS Excel
• Knowledge of UK VAT regulations and accounting standards
• Excellent communication and customer service skills
• Ability to work independently and as part of a team
• AAT qualification (or working towards) is desirable but not essential