Records Manager

WEBRECRUIT; Greater London; Hybrid; GBP 33,000 - 38,000; Full time

Job summary

An iconic and heritage-rich organisation in Greater London seeks a Records Manager to manage all physical and digital records. The ideal candidate has strong compliance knowledge, experience with records management strategies, and familiarity with M365 and Content Manager CRM. The position offers a salary of £33,666 - £38,000 per annum alongside excellent benefits and a hybrid working model, ensuring a lasting impact in preserving the organisation's legacy.

Benefits

26 days' annual leave plus public holidays

Pension scheme with up to 10% employer contribution

Private medical insurance

Qualifications

• Substantial knowledge of Public Records and Freedom of Information legislation.
• Sound understanding of Records Management principles and best practices.
• Experience in designing and implementing records management strategies.

Responsibilities

• Lead the effective management of all physical and digital records.
• Oversee the electronic records management system in line with ISO 15489.
• Coordinate FOI and EIR requests ensuring compliance.

Skills

Knowledge of compliance legislation

Experience of influencing and relationship-building

High attention to detail

Strong organisational skills

Education

FOI practitioner certification or equivalent experience

Tools

M365

Content Manager CRM

Job description

Records Manager
London

Overview

Our client manages green spaces across London. They are now looking for a Records Manager to join them on a full-time, permanent basis, working 36 hours per week. Due to the nature of the role, you will be required to be on-site three days per week.

Benefits

• Salary of £33,666 - £38,000 per annum, depending on experience
• 26 days' annual leave plus public holidays, increasing to 29 days after 3 years’ service
• Pension scheme (3% employee contribution; up to 10% employer contribution)
• Hybrid/agile working options
• Private medical insurance and healthcare cash plan
• Employee assistance programme and access to mental health first aiders
• Learning and development opportunities
• Cycle to work scheme
• Offices in a beautiful location

This is a fascinating opportunity for a records management professional with strong knowledge of compliance legislation to join our client’s iconic and heritage-rich organisation.

You’ll take centre stage in preserving the past and shaping the future, managing information that spans centuries of history and supporting the day-to-day operations of some of the UK’s most loved green spaces, all while helping to protect their legacy for generations to come.

With hybrid working, beautiful surroundings, and the chance to shape how our client manages and protects their organisational knowledge, you’ll have the chance to make a lasting impact in a role that blends purpose, history, and innovation.

The Role

As a Records Manager, you will lead the effective management of all physical and digital records across the organisation.

Overseeing our client’s electronic records management system in line with ISO 15489 standards, you will support staff with its use, manage the classification scheme, and oversee training and troubleshooting.

You’ll also co-ordinate Freedom of Information (FOI) and Environmental Information Regulations (EIR) requests, ensuring responses are timely and compliant, and maintain our client’s publication scheme.

Additionally, you will:

• Implement our client’s data retention policy
• Maintain and update the Information Asset Register with key stakeholders
• Oversee the disposal of records not selected for preservation
• Advise on records aspects of projects and business cases
• Review historic records and work with The National Archives to preserve valuable information for the future

Please note, this role may involve carrying files and bags of shredding waste and managing shelving space.

About You

To be considered as a Records Manager, you will need:

• FOI practitioner certification or qualified through experience
• Substantial knowledge of Public Records and Freedom of Information legislation
• A sound understanding of Records Management principles, compliance laws, digital archiving and best practice
• Experience of designing and implementing records management strategies and systems
• Experience of using IT systems for managing information (particularly M365 and Content Manager CRM)
• Experience of influencing, relationship-building, and training colleagues
• High attention to detail and strong organisational skills

Other organisations may call this role Information Governance Manager, Records and Information Manager, Digital and Physical Records Manager, Content Management System Manager, Senior Information Management Officer, or Archives Manager.

Our client is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. They value diversity and encourage applications from candidates from all backgrounds. They believe that the more inclusive they are, the better their work will be.

So, if you are interested in this unique opportunity as a Records Manager, please apply via the button shown. Successful candidates will be appointed on merit.