Purchasing & Administration Assistant

Harvey Beric Associates; Barton-under-Needwood; On-site; GBP 22,000 - 30,000; Full time

Job summary

A small busy office team in the UK is looking for a Purchasing & Administration Assistant. This varied role supports nationwide projects through efficient purchasing and administrative assistance. The ideal candidate will be highly organised, detail-driven, and possess strong IT and communication skills. Experience in construction is desirable. This position starts temporarily with the possibility of becoming permanent after 12 months.

Qualifications

• Detail-oriented with strong organisational skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience or knowledge of construction products is desirable.

Responsibilities

• Source materials and equipment for projects.
• Obtain quotes and raise purchase orders.
• Maintain accurate records and online files.
• Manage general administrative tasks.

Skills

Highly organised

Efficient

Strong initiative

Time-management skills

Confident communication skills

Good IT skills

Customer-focused

Tools

Microsoft Office

Microsoft Business Central

Job description

A fantastic opportunity has arisen for an organised and proactive Purchasing & Administration Assistant to join a small, busy office team. This is a temporary role with the view of going permanent after the first 12 months. This is a varied role supporting the delivery of nationwide projects through efficient purchasing and administrative support.

Key Responsibilities

• Source materials and equipment for projects across the UK
• Obtain quotes, raise and place purchase orders, arrange deliveries, and receipt goods
• Maintain accurate records, paperwork, and online files
• Field telephone and email enquiries from internal site staff and project managers
• Enter and update project details using Microsoft Business Central (MBC)
• Coordinate with suppliers to ensure timely delivery of goods
• Manage general administrative tasks, including:
  • Annual leave calendars
  • Logging timesheets
  • Issuing starter documents and kit
  • Organising training
  • Ensuring plant compliance
  • Booking vehicle services
• Provide support to other office teams when needed

Person Specification

• Highly organised, efficient, and detail-oriented
• Able to manage multiple tasks and meet tight deadlines
• Strong initiative and time-management skills
• Confident and professional communication skills
• Good IT skills and confident using Microsoft Office and databases
• Able to build strong relationships with internal teams and suppliers
• Customer-focused, with a can-do attitude
• Experience or knowledge of construction products or the construction industry is desirable

If you're a proactive and detail-driven individual looking to grow within a supportive team, apply today. However, if you do not hear back from us within 48 hours, kindly assume that you have been unsuccessful.