Purchase Ledger Clerk

Scout Recruiting LTD; Stamford; On-site; GBP 26,000 - 32,000; Full time

Job summary

A recruitment agency is currently seeking a Purchase Ledger Clerk for their client located near Stamford. This full-time, permanent position is responsible for managing all accounts payable tasks, including setting up supplier accounts, reconciling statements, processing invoices, and ensuring the correct approval process is followed. The ideal candidate will have at least 3 years’ experience in an accounts payable role, strong IT skills, and proficiency with Sage 200. The role offers a salary between £26,000 and £32,000 plus excellent benefits.

Qualifications

• Minimum 3 years’ experience in an accounts payable role.
• Good understanding of VAT and international payments.
• Highly organised with good time-management skills.

Responsibilities

• Set up new supplier accounts in Sage.
• Match invoices to purchase orders and verify details.
• Prepare weekly payment runs for approval.

Skills

Accounts payable experience

Strong IT skills

Sage 200 experience

Understanding of VAT

Communication skills

Problem-solving skills

Time-management

Attention to detail

Tools

Microsoft Office

Excel

Job description

We are currently recruiting for a Purchase Ledger Clerk on behalf of our client who is located on the outskirts of Stamford. You would role is to be responsible for all accounts payable tasks. You will work closely with buyers, manufacturing, and other internal teams to ensure purchase orders and invoices follow the correct approval process. The role supports the accounting team with daily processing and helps maintain strong cost-control practices.

This role is a full-time permanent role and office based. The salary is £26,000 - £32,000 plus excellent non salaried benefits. 37.5 hours per week.

Key Responsibilities

• Set up new supplier accounts in Sage from approved information forms.
• Maintain accurate supplier details, including contact info, payment terms and bank details.
• Update supplier records as needed.
• Complete regular supplier statement reconciliations.
• Check purchase orders for correct coding (supplier, nominal accounts, departments, projects).
• Match invoices to purchase orders and goods received, verifying prices, quantities and terms.
• Resolve invoice queries by working with procurement, goods-in, project managers and suppliers.
• Process PO and non-PO invoices with correct approval.
• Complete annual invoice archiving.
• Provide supplier payment forecasts for cashflow.
• Prepare weekly payment runs and upload / input transactions for approval.
• Process ad-hoc and same-day payments when required.
• Ensure pro-forma and advance payments are pre-approved and monitored.
• Allocate direct debits and standing orders to the correct invoices.
• Maintain a clean ledger by promptly allocating payments, requesting refunds for credit notes and resolving discrepancies.
• Meet month-end cut-off deadlines for invoice processing.
• Identify invoices requiring prepayments or accruals.
• Support month-end reporting tasks.
• Assist with annual audits.
• Provide cover for the accounts team when needed.

Key Skills

• Minimum 3 years’ experience in an accounts payable role within a finance department.
• Strong IT skills, including Microsoft Office and Excel.
• Experience using Sage 200.
• Good understanding of VAT and international payments.
• Excellent communication skills and confidence working with non-finance colleagues.
• Able to work independently with strong judgement.
• Highly organised with good time-management and ability to prioritise workloads.
• High accuracy, attention to detail and problem-solving skills.
• Flexible, dependable and a strong team player