Projects and Events Officer

Wild Berry Associates; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment agency is seeking a candidate for a maternity cover role within a scientific team in Greater London. The role involves managing awards, coordinating events, and committee documentation. Candidates should possess excellent IT skills, a degree or equivalent, and an interest in science. This starts in January for an initial period of 3 months, offering a chance to develop skills in project and stakeholder management while delivering valuable contributions to various scientific events.

Qualifications

• Interest in science is preferred.
• Experience in supplier management is advantageous.

Responsibilities

• Prepare the nomination system and documentation for the annual cycle launch.
• Manage the Awards inbox, responding to queries professionally.
• Monitor nominations and ensure adequate submissions for each award.
• Draft and collate documentation for selection committees.
• Plan and deliver a portfolio of prize lectures and related events.

Skills

Excellent IT skills

Excellent Customer service

Stakeholder management

Project management and planning

Event delivery and management

Education

Educated to Degree level or equivalent

Job description

Here at Wild Berry Associates, we are thrilled to be supporting one of our amazing clients, with a maternity cover role within one of their Scientific Teams. This role is to begin in January and will initially be 3 months.

You:

• Excellent IT skills
• Educated to Degree level or equivalent
• An interest in science
• Event delivery and management
• Excellent Customer service
• Stakeholder management
• Supplier management
• Project management and planning

The Role:

Medals and Awards Administration

• Prepare the nomination system and documentation for the annual cycle launch (30 November).
• Manage the Awards inbox, responding to queries professionally and promptly.
• Monitor nominations, escrow issues, and ensure adequate submissions for each award.
• Record nomination data accurately and send related communications on time.
• Order medals from the Royal Mint and other suppliers as required.
• Support data analysis to identify trends and improvements.
• Collaborate with colleagues on marketing and promotion of award.

Committee Management

• Draft and collate documentation for selection committees; assist with papers and minutes.
• Support the Manager in facilitating four search panels during the nomination period.
• Organise committee and panel meetings, including scheduling, room bookings, agendas, papers, and minutes.
• Produce annual analysis of search panel outcomes to inform future priorities.

Event Management

• Plan and deliver a portfolio of prize lectures and related events from start to finish.
• Ensure flexibility for virtual or hybrid formats if needed.
• Coordinate with awardees to provide clear communication and a high-quality experience.
• Work with internal teams on catering and design requirements.
• Manage invitations and registrations, keeping records accurate and up to date.
• Lead onsite or online event delivery, ensuring staff are briefed in advance.
• Maintain accurate contact and event records in the CRM system.
• Manage event budgets within agreed limits and record details in the section budget.
• Conduct post-event reviews and implement lessons learned.