Project Co-Ordinator

CBRE; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading global real estate firm is seeking a Project Coordinator to provide administrative support and manage project documentation for its EMEA team. The role requires site-based presence 4 days a week in Holborn Circus and strong skills in communication, project and financial management. Successful candidates will ensure compliance with health and safety regulations and support the collaborative development of the business.

Qualifications

• Proven experience in project coordination and administration.
• Ability to manage financial commitments and processes.
• Familiarity with health and safety regulations.

Responsibilities

• Provide administrative support to the Project Management Director.
• Ensure effective communication of business policies.
• Manage project documentation and reporting.

Skills

Effective communication

Project management

Financial management

Health and safety compliance

Team collaboration

Job description

Project Co-Ordinator

Job ID 230191

Posted 18-Sep-2025

Service line PJM Segment

Role type Full-time

Areas of Interest Administrative, Project Management

Location(s) London - England - United Kingdom of Great Britain and Northern Ireland

Job Title: Project Coordinator

CBRE Global Workplace Solutions, a leading global provider of integrated facilities and corporate real estate management, is recruiting a Project Coordinator to join one of our global clients. This role requires the individual to be site-based 4 days a week in Holborn Circus

Purpose Of The Job

To provide a comprehensive and flexible administrative support service to the EMEA Project Management Director and Corporate Workplace Solutions Projects team.

Key Responsibilities

1. Ensuring business policies and processes are effectively communicated and implemented within the Projects team.
2. Supporting the development of new governance controls, inc processes, templates and guidance
3. Ensure the provision of Health and Safe working conditions and that both clients and company health and safety policy and process is effectively implemented across the Business Unit.
4. Effectively manage projects team financial commitments, raising POs and managing financial through the GS PM Web system. There will also be a requirement to support the operations teams with break fix activity on the system.
5. Support where required with project documentation including the development of project review packs.
6. Management of all QHSE online reporting (to include Hazards, SmoWP, Audits).
7. Completion of Audit Schedule.
8. Ensure staffing structures on all contracts are updated when requested.
9. Ad hoc event management upon request.
10. Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.
11. Promoting and maintaining the core Values of CBRE GWS
12. Provision of guidance, advice, coaching and support to all other Project Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward.
13. Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.
14. Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential whilst updating and managing training matrix.
15. Work with our Sub-contractors and project managers to ensure best commercial value from the market
16. Support of Mobilisation as and when required

Accountabilities

• Accountability to the EMEA Project Management Director.
• Accountable for day to day management of the CBRE interface with the clients finance system. Produce relevant reports on Projects financial metrics and related administration.
• Accountable for supporting project governance controls.
• Accountable for management of all mandatory training of Projects team.
• Please be advised that effective January 1, 2025, CBRE Project Management and Turner & Townsend were consolidated into a single global business entity. As a candidate applying for a position, you should be aware that while your initial employment may be with CBRE GWS, you will subsequently transfer directly to Turner & Townsend at a date to be determined.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)