Project Administrator

Huber+Suhner Polatis; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading telecommunications company is seeking a highly organized and proactive Project Administrator to join their team in Cambridge. This role requires providing essential administrative support to the Project Management team, ensuring smooth planning and execution of projects. The ideal candidate has previous experience in administrative support, is proficient in Microsoft Office, and possesses strong communication and organizational skills. The position offers a full-time permanent contract with an array of benefits, making it an exciting opportunity for career growth.

Benefits

Health Shield

Life Assurance - 4x Yearly Salary

Non-Contributory Pension (8%)

Cycle to Work Scheme

Opt in to Private Medical

Free Parking

25 Days Holiday + 8 Bank Holidays + 1 Company Day at Christmas

Qualifications

• Previous experience in an administrative or project support role.
• Self-motivated with a proactive approach to problem-solving.
• Ability to remain calm under pressure.

Responsibilities

• Assisting in preparing and coordinating project plans and budgets.
• Collecting and managing project data, including timesheets and forecasts.
• Tracking and maintaining project costs.
• Maintaining comprehensive project documentation.
• Coordinating with Finance for accurate invoicing.

Skills

Organisational skills

Proficiency in Microsoft Office

Time management

Verbal and written communication skills

Problem-solving

Job description

Project Administrator

Huber+Suhner produce market-leading optical circuit switches for advanced fibre optic communications networks.

The programme management team works across the business to deliver product design, software release, and process improvement projects in the UK and Poland.

The team are responsible for ensuring that scope, cost, and schedule are delivered to target and projects are managed in accordance with Huber+Suhner processes.

Location

Cambridge, Cambridgeshire, CB4 0WN

Contract

Full time, Permanent

Benefits

• Health Shield
• Life Assurance - 4x Yearly Salary
• Non-Contributory Pension (8%)
• Cycle to Work Scheme
• Opt in to Private Medical
• Free Parking
• 25 Days Holiday + 8 Bank Holidays + 1 Company Day at Christmas

We are looking for a highly organised and proactive Project Administrator to join our team in Cambridge.

In this role, you will provide essential administrative support to our Project Management team, ensuring smooth planning, execution, and delivery of projects across the business.

Your work will enable Project Managers to focus on achieving project objectives by maintaining documentation, tracking costs, and coordinating communication.

You’ll collaborate across teams to drive innovation and ensure product excellence.

Responsibilities

• Assisting in preparing and coordinating project plans and budgets.
• Collating resource and budget requirements for new project setups.
• Collecting and managing project data, including timesheets and forecasts.
• Tracking and maintaining project costs, validate against budgets, and raise purchase orders.
• Updating cost tracking documents for monthly reporting to Finance.
• Supporting Project Managers with change requests, re-planning, and re-baselining.
• Maintaining comprehensive project documentation (meeting minutes, reports, correspondence).
• Organising meetings, preparing presentations, and tracking milestones.
• Coordinating with Finance for accurate invoicing and payment processing.
• Contributing to process improvements and streamlined workflows.

What We’re Looking For

Essential Skills & Experience

• Previous experience in an administrative or project support role.
• Proficiency in Microsoft Office tools.
• Strong organisational and time management skills.
• Self‑motivated with a proactive approach to problem‑solving.
• Excellent verbal and written communication skills.
• Ability to remain calm under pressure and handle confidential information.
• Team player with the ability to work independently.
• Ability to work on‑site in our Cambridge office.

It would be great if you had

• Interest in Project Management.
• Experience in an engineering environment.

Contribution to Continuous Improvement Initiatives

Contribution to continuous improvement initiatives.

We aim to be the employer of choice, offering a market‑leading remuneration package that reflects your skills and experience. Our entrepreneurial and collaborative culture supports your professional development and career growth.

Click on APPLY today!

No agencies please.