Procurement Systems Manager

Coventry City Council; Coventry; On-site; GBP 45,000 - 55,000; Full time

Job summary

A local government authority based in Coventry is seeking a Procurement Systems Manager to lead the Procurement Systems team. You will manage systems and processes, ensuring compliance with the Council's Procurement Strategy. This role requires strong managerial experience, knowledge of electronic procure-to-pay systems, and proficiency in Microsoft Excel. If you are motivated and detail-oriented, consider applying to join a community-focused team dedicated to improving local services.

Benefits

Rewards and benefits package

Guaranteed Interview Scheme for eligible candidates

Qualifications

• Must have managerial experience and be motivated to lead a dedicated team.
• Good knowledge of electronic procure-to-pay systems is necessary.
• Strong skills in Microsoft Excel and data analysis are fundamental.

Responsibilities

• Lead the Procurement Systems team and manage their workload.
• Manage procurement systems and processes including Business World and procurement cards.
• Develop and improve electronic systems and monitor policy compliance.

Skills

Managerial experience

Knowledge of electronic procure-to-pay systems

Strong skills in Microsoft Excel

IT proficiency

Data analysis

Communication skills

Attention to detail

Job description

Values and Diversity

Our One Coventry Values guide how we work. We want communities represented across our workforce and strive to be a truly inclusive organisation that encourages diversity in thinking. We particularly welcome applicants from minority ethnic, LGBT+, disabled and neurodiverse communities to make a real difference to our residents, so that equity and respect remain at the heart of everything we do.

Our Values are:

• Open and fair: We are fair, open, and transparent.
• Nurture and develop: We help and encourage everyone to be their best and do their best.
• Engage and empower: We talk and listen to others, working together as one.
• Create and innovate: We embrace new ways of working to continuously improve.
• Own and be accountable: We work together to deliver the best services for our residents.
• Value and respect: We put diversity and inclusion at the heart of all we do.

About the Team We Are Recruiting To

An exciting opportunity has arisen for a Procurement Systems Manager within Procurement Services. The successful candidate will join the team at an exciting time. Procurement Services recently launched its Procurement Strategy 2025-2030, focusing on supporting SMEs in the tendering process and supporting plans for Very Light Rail (VLR) and City Centre South developments. Procurement Services also contribute to improvements in services for Adults and Children's Social Care, Public Health and Homelessness strategies. We value diverse perspectives and experiences and are striving to create a workplace culture that is inclusive, accepting of all, and free from discrimination and bias.

What is the job role?

Reporting to the Deputy Head of Procurement, you will be part of the Procurement Services management team and will have responsibility for managing the Procurement Systems team and supporting the delivery of the Council's Procurement Strategy 2025-2030. The team provides advice and information on procurement matters to procurement colleagues, procurement practitioners and colleagues across the Council. The role includes:

• Leading the Procurement Systems team, consisting of 4 Procurement Systems Officers — representing the team at management meetings, holding regular 1-1s, appraisals and return to work meetings, and managing the workload across the team
• Management of procurement systems and processes, including Purchase-2-Pay (Business World), procurement cards (Lloyds Bank) and procurement governance processes
• Being the source of expertise on procurement systems and processes
• Developing, implementing and improving electronic systems
• Monitoring the controls and compliance of procurement processes
• Developing and monitoring the application of legislation and procurement policies and procedures, reporting on exceptions and risk
• Training and dissemination of best practice throughout the authority to maximise corporate procurement effectiveness
• Supporting the Council’s governance framework through the preparation and analysis of reports for the Strategic Procurement Board and Category Panels
• Publication of transparency information on the Council’s website

All candidates must have the Right to Work in the UK. We are currently not offering sponsorship for this role.

Who are we looking for?

We are looking for applicants who are motivated and able to lead a flexible and dedicated team. In addition to managerial experience, you should have a good working knowledge of electronic procure‑to‑pay systems and an understanding of the procurement cycle. Knowledge of public sector tendering processes is desirable but not essential, as full training will be given. Strong skills in Microsoft Excel, IT proficiency and experience of collating and analysing data to create reports are fundamental. A desire to learn, an eye for detail and the ability to communicate and influence at all levels of the organisation are key attributes. If you need help or support to complete your application, please visit our accessibility page to see how we can assist you.

Guaranteed Interview Scheme - As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you must meet the minimum requirements for the role and identify with one of the following criteria:

• Members of the Armed Forces and veterans
• Currently in care or have previously been in care
• If you consider yourself to be disabled or have a long-term health condition

For full details on the application process please read the attached document labeled 'Coventry City Council Application Process'. If there is any evidence of a candidate using AI to complete their application, the application will be rejected unless the candidate can provide a justification which the Council considers reasonable.

Interview dates: 05-06 March 2026

About Coventry

Coventry has a proud, innovative and creative spirit that throughout its history has seen communities come together to tackle problems and bring about real social change. We are cutting-edge, challenging, youthful, vibrant and diverse. At Coventry we are committed to excellence in everything we do. With around 5100 staff from a range of different backgrounds, our aim is to recruit and develop talented people who will focus on our customers, take responsibility, work together and find better ways of doing things. To deliver the best services to our residents, we need the best people working for us to make a difference to our communities.

If you join us, we will provide a fantastic rewards and benefits package. To find out more please visit https://www.coventry.gov.uk/council-vacancies

Attached documents

• Coventry City Council Application Process.pdf
• Job Description & Person Specification (Procurement Systems Manager).pdf