PMO Admin

British American Tobacco; Greater London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A global multi-category company in London seeks a PMO Admin to support its S4 HANA transformation. The role involves tracking program documentation, collaborating with teams, and contributing to governance processes. The ideal candidate exhibits strong administrative skills and proficiency with tools like MS Office. The position offers a competitive salary and benefits, fostering a diverse and inclusive work environment. Join us to help shape the future in a transformative role.

Benefits

Market leading annual performance bonus

Diverse health plans

Flexible holiday plan

Access to online learning platforms

Qualifications

• Strong attention to detail.
• Experience in handling different types of program documentation.
• Proficiency in Microsoft Office tools and document management.

Responsibilities

• Track and maintain records of SOWs, CCNs, POs, ensuring documentation is auditable.
• Support PMO Lead in preparing status reports and dashboards.
• Coordinate with teams to ensure timely processing and tracking of POs and invoices.
• Assist in presentation materials for governance meetings and audits.

Skills

Strong interpersonal and administrative skills

Experience in supervising and handling program documentation

Good written and verbal communication skills

Proficiency in MS Office (Excel, Word, PowerPoint)

Ability to work collaboratively with cross-functional teams

Strong time management and ability to meet deadlines

Proactive approach to problem-solving

Experience in a PMO or project administration role

Tools

MS Office

Document management systems

Project management tools

Job description

BAT UK IS LOOKING FOR A PMO ADMIN

BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow by Building a Smokeless World.

To achieve our ambition we are looking for colleagues who are ready to join us on this journey! Tomorrow cant wait lets shape it together!

JOB TYPE

Permanent

FUNCTION

DBS

SALARY RANGE

Competitive salary package excellent benefits market leading bonus

LOCATION

London United Kingdom

CONTEXT & PURPOSE STATEMENT

The PMO Admin supports the S4 HANA transformation by providing crucial administrative and tracking support to the PMO Lead and wider program team. This role is critical in ensuring accurate management and monitoring of Statements of Work (SOWs), Change Control Notices (CCNs), Purchase Orders (POs) and Actuals helping to maintain program governance and financial discipline throughout the project lifecycle.

DIMENSIONS

Strategic Scope

Pulse Program Supports Program Office

Reporting Level

Individual Contributor

Geographic Scope

Global (DBS HUBs)

Malaysia Poland US Mexico

COMPLEXITY

Medium scale multi-country coordination

ROLE SPECIFIC ACCOUNTABILITIES

• Track and maintain records of SOWs CCNs POs and Actual service confirmations ensuring all documentation is auditable up to date and accessible
• Support the PMO Lead in preparing regular status reports and dashboards on Achievement / Time and material led services delivered against SoW.
• Support PMO in handling penalties or incentives to partners based on performance against SoW in close collaboration with Programme Finance and Procurement business partners
• Coordinate with procurement finance and delivery teams to ensure timely processing (creation extension closure) and tracking of POs and invoices.
• Maintain logs and trackers for all program-related contractual documents and changes.
• Assist in the preparation and collation of materials for governance meetings and audits.
• Ensure adherence to program standards templates and document management protocols.
• Support the continuous improvement of PMO processes in collaboration with the wider Pulse team by identifying and advancing issues or inefficiencies.
• Provide general administrative support to the PMO team as required (e.g. meeting scheduling minute taking document filing).

SKILLS KNOWLEDGE EXPERIENCE

• Strong interpersonal and administrative skills with attention to detail.
• Experience in supervising and handling program documentation (SOWs CCNs POs Actuals).
• Good written and verbal communication skills.
• Proficiency in MS Office (Excel Word PowerPoint) and document management systems.
• Ability to work collaboratively with cross-functional teams.
• Strong time management and ability to meet deadlines.
• Proactive approach to problem-solving and process improvement.
• Experience in a PMO or project administration role (preferred).

BELONGING ACHIEVING TOGETHER

Collaboration diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation.

What we offer you

• We offer a market leading annual performance bonus (subject to eligibility)
• Our range of benefits varies by country and includes diverse health plans initiatives for work-life balance transportation support and a flexible holiday plan with additional incentives.
• Your journey with us isnt limited by boundaries; its propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement where your career progression isnt just a statement its a reality were eager to build together. Seize the opportunity and own your development; your next chapter starts here.
• Youll have access to online learning platforms and personalized growth programs to nurture your leadership skills.
• We prioritise continuous improvement within a transformative environment preparing for ongoing changes.

WHY JOIN BAT

Were one of the few companies named as a Global Top Employer by the Top Employers Institute certified in offering excellent employee conditions.

At BAT we champion collaboration inclusion and partnership as the bedrock of our values. We wish to foster an environment where every individual can thrive irrespective of factors such as gender sexual orientation marital or civil partnership status gender reassignment race religion or belief colour nationality ethnic or national origin disability age skills experience education socio-economic and professional background as well as diverse perspectives and thinking styles. We recognise that our strength lies in embracing talent from all walks of life empowering us to develop our culture of inclusivity and better achieve our business objectives.

We view career breaks not as obstacles but as opportunities and encourage everyone without hesitation to apply. Through our Global Returners program we provide support to professionals seeking to re-enter the workforce after an extended absence be it for family care parental leave national service sabbatical or starting their own venture.

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

We take pride in being a Disability Confident Employer. If you need any reasonable adjustments or accommodations to be made during the recruitment process to support you performing at your best please inform the recruitment partner who will be in touch should your profile be selected for the role you applied for. We are wholeheartedly committed to optimising your prospects of success by making suitable arrangements so that you may showcase your full potential.

Key Skills

Project Management Methodology,Project / Program Management,Program Management,PMBOK,PPM Tools,Waterfall,Project Server,Project Management,Sharepoint,Microsoft Project,Project Management Lifecycle,SDLC

Employment Type

Full Time

Experience

years

Vacancy

1