People Assistant

DC Thomson; Dundee; On-site; GBP 25,000 - 35,000; Full time

Job summary

A media company in Dundee seeks a proactive People Assistant to support HR operations. The role involves employee onboarding, HR administration, compliance reporting, and driving digital transformation through automation. Ideal candidates will have HR experience, strong communication skills, and attention to detail. The position offers a hybrid working model with opportunities for career growth.

Benefits

Opportunities for career growth

Collaborative working environment

Competitive benefits

Flexible working options

Qualifications

• Proven experience in HR or administrative roles.
• Excellent organisation and attention to detail.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Prepare contracts and complete Right to Work checks.
• Respond to HR queries via People Team mailbox.
• Support HR audits and ensure legal compliance.
• Collaborate to identify and implement process improvements.

Skills

Human Resources Management

Data Management

Change Management

Information Security

Service Support

Strong communication skills

Attention to detail

Proficiency in Microsoft Office

Education

CIPD qualification (Level 5 or postgraduate)

Job description

Join Our Team as a People Assistant at DC Thomson

Are you passionate about creating exceptional employee experiences and delivering operational excellence? DC Thomson is looking for a proactive and detail‑oriented People Assistant (HR) to join our People Operations team. This is a fantastic opportunity to gain hands‑on HR experience in a fast‑paced, evolving business where no two days are the same.

About DC Thomson

At DC Thomson we are a business with a purpose – to make a positive impact on the communities we serve.

Deeply rooted in our communities, we are investing in data, technology, and talent to unlock a new level of understanding about what really matters to our customers. This is how we are shaping the future of media.

We’ve changed the way we work to create a flexible, collaborative, learning‑led culture that draws on expertise from across the organisation to create award‑winning content and cultural moments that engage audiences to be part of our communities. We are committed to creating a dynamic workplace where innovation and technology drive our people strategy.

About the Role

As a People Assistant, you’ll play a vital role in supporting our People function by delivering efficient and effective operational services. You’ll be a key point of contact for our colleagues, ensuring their journey with DC Thomson is smooth, supportive, and inspiring.

Working closely with the Head of People Operations and the wider team, you’ll help build and maintain simple, clear processes, policies, and systems that meet the needs of our people. This role is key in supporting digital transformation and leveraging automation tools to enhance efficiency, accuracy and employee experience.

• Reports to: Head of People Operations
• Location: Dundee
• Ways of Working: Hybrid (office attendance required approximately 2 days per week at the DC Thomson Meadowside Office for collaboration, team gatherings, and company events)
• Contract Type: Full‑time, Permanent

Key Responsibilities

• Employee Onboarding
  • Prepare contracts and complete Right to Work checks
  • Act as the first point of contact for new starters
• HR Administration
  • Maintain accurate employee records in line with data protection laws
  • Respond to HR queries via our People Team mailbox
• Compliance and Reporting
  • Support HR audits and ensure legal compliance
  • Generate weekly HR reports and data analysis
• Digital Transformation and Automation
  • Collaborate with the People team to identify and implement process improvements.
  • Support the rollout and adoption of digital tools (e.g. HRIS, self‑service portals).
  • Help design and maintain automated workflows for approvals, document handling, and reporting.
• Absence Management
  • Monitor and report on employee absences
  • Track self‑certification form completion

Additional Duties

• Process invoices and purchase orders using Business Central
• Manage our Driver Management system
• Support payroll with ad hoc admin tasks
• Drive continuous improvement in People processes and systems

What You’ll Bring

• Proven experience in HR or administrative roles
• Strong communication and interpersonal skills
• Excellent organisation and attention to detail
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with HR systems is a plus
• Discretion and confidentiality in handling sensitive information
• CIPD qualification (Level 5 or postgraduate) is desirable
• Core skills: Human Resources Management, Data Management, Change Management, Information Security and Service Support

What We Offer

• Opportunities to grow and develop your career
• A collaborative and inclusive working environment
• Competitive benefits and flexible working options
• Meaningful career conversations and support from your manager

Equal Opportunity

We are an equal opportunity employer and encourage applications from everyone and do not discriminate on the basis of race, religion, gender, sexual orientation, age, marital status, disability or any other protected characteristics.

If you have any issues with your application, please email [e-mail]

Closing date for applications

Sunday, 9th November 2025 at 23:59hrs

Please note that we reserve the right to close the vacancy early once we have received suitable applications. Therefore, please ensure you submit your application as early as possible to avoid disappointment.