Part Time HR Assistant

Adecco; Greater London; On-site; GBP 18,000 - 32,000; Part time

Job summary

A leading staffing agency in Greater London is seeking an HR Assistant on maternity cover. The role involves supporting HR administration, coordinating recruitment, and providing full employee lifecycle support. Candidates should exhibit strong administrative skills and attention to detail, with a proactive approach and excellent communication abilities. Benefits include critical illness cover, private healthcare, and family-friendly pay, among others. This part-time position offers flexibility in working hours.

Benefits

Critical Illness Cover

Eye Tests & Glasses

Family-Friendly Pay

Life Assurance

Benefits Platform

Private Healthcare

Season Ticket Loans

Qualifications

• Actively embrace and work within company values.
• Self-motivated with high energy and enthusiasm.
• Proven ability to take responsibility for own actions.
• Confident user of IT systems.

Responsibilities

• Support HR function and provide administrative support.
• Assist with payroll administration.
• Monitor HR and recruitment inboxes.
• Coordinate recruitment activities and onboarding.

Skills

Strong administrative skills

Excellent attention to detail

Strong written and verbal communication skills

Proactive approach

Ability to maintain confidentiality

Education

CIPD Level 3 qualification

Tools

Microsoft Word

Microsoft Excel

HR software

Job description

HR Assistant (Maternity Cover)

Location: Holborn

Hours: 9:00am - 5:30pm

Days: 3 days per week (Tuesday, Wednesday and 1 other)

Salary: up to 31,500 FTE (18,900PR)

Start date: March 26

Annual leave: 25 days per year FT (15 days pr)

Role Purpose

To support the HR function and provide full HR administrative support to the business and related group companies across all sites.

Key Responsibilities

Key Tasks

• Day-to-day administration including maintaining company records and databases, preparing correspondence, letters, and forms.
• Provide assistance and support across all aspects of the employee lifecycle, including time off work (holiday, sickness absence, etc.), training arrangements, appraisals, staff performance, and employee relations.
• Assist with monthly payroll administration.
• Monitor HR and recruitment inboxes, distributing or following up as appropriate.
• Input, update, and monitor HR systems, maintaining accurate and up-to-date employee records.
• Assist with the administration of HR policies and procedures.
• Support recruitment activities, including placing adverts, updating recruitment records, and coordinating interviews.
• Coordinate and arrange all aspects of new starters and leavers.
• Provide support with monthly payroll, company benefits, and act as a first point of contact for related queries.
• Assist with note-taking and typing up meeting notes.
• Respond to routine queries relating to terms and conditions of employment, standard policies and procedures, and staff benefits.
• Prepare reports and circulate them as required.
• Provide support to company committees as needed, including wellbeing, mental health first aid, and diversity and inclusion.
• Assist with ad-hoc HR or business-related projects as required.
• Carry out general HR and office administration duties, including filing, photocopying, printing, and scanning.

General Responsibilities

• Act at all times in line with company values, integrating these into all work practices.
• Participate in team, departmental, and corporate projects and planning processes as required.
• Observe the highest standards of confidentiality and comply with data protection legislation.
• Act as an ambassador for the business in conduct during working hours and in all contact with customers and third parties.
• Support the marketing team with the delivery of engaging community-building events where required.
• Undertake any other duties reasonably requested from time to time.
• This is not an exhaustive list of duties. Responsibilities may change, following discussion, to meet the operational needs of the business.

Person Specification

Essential

• Actively embrace and work within company values.
• Take responsibility for personal learning and development.
• Demonstrate an understanding of, and commitment to, good customer care.
• Self-motivated with high energy and enthusiasm.
• Proven ability to take responsibility for own actions and development, maintaining high levels of integrity.
• Strong commitment to equality, diversity, and mutual respect, treating everyone fairly.
• Strong administrative skills and experience.
• Excellent attention to detail.
• Proactive approach with the ability to identify solutions and put forward ideas.
• Strong written and verbal communication skills.
• Ability to work discreetly and maintain confidentiality.
• Quick to learn, with the ability to work in a varied and demanding role with appropriate supervision.
• Organised, reliable, flexible, and able to work to strict deadlines.
• Confident user of IT systems, including Microsoft Word, Excel, and HR software.

Desirable

• Experience using LinkedIn and other recruitment platforms.
• Relevant HR experience within the services sector or similar industries.
• A relevant HR qualification, such as CIPD Level 3.

Benefits

• Critical Illness Cover - Eligible employees will be automatically included after 12 months' service.
• Eye Tests & Glasses - The company will cover the cost of an eye test up to £30 every two years.
• Family-Friendly Pay - Enhanced maternity, paternity, and adoption pay is offered, subject to eligibility criteria outlined in company policies.
• Life Assurance - Employees will be included in the group life assurance policy after 12 months' service, providing a death-in-service benefit of four times basic annual salary. No benefit in kind applies.
• Benefits Platform - Available from the start of employment, providing access to a wide range of discounts, wellbeing resources, lifestyle and fitness content, and rewards.
• Private Healthcare - Available from the start of employment. Employees may add partners or dependants at company-negotiated rates.
• Season Ticket Loans - Available to employees who have successfully completed their probation period, helping to spread the cost of travel.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.