PA to European Leadership

Conde Nast; City of Westminster; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading global media company seeks a proactive and highly organized Personal Assistant to support Executives in the European Leadership team. The candidate will manage day-to-day operations for various executives, maintain their calendars, and perform administrative tasks. Essential skills include exceptional organizational abilities, communication skills, and proficiency in Google Workspace. Benefits include 25 days of holiday, competitive pension, private healthcare, and wellness programs. This is a full-time on-site position in Westminster, United Kingdom.

Benefits

25 days holiday

Competitive pension scheme

Bupa Private Healthcare

Cycle to work scheme

Employee Assistance programme

Dog friendly environment

Wellness benefits including gym discounts

Qualifications

• Proven experience as a Personal Assistant or in a similar role.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Discretion in handling confidential information.

Responsibilities

• Manage and maintain executives' calendars and travel arrangements.
• Prepare agendas, reports, and presentations as needed.
• Provide support for admin tasks and internal meetings.
• Manage expense reports in a timely manner.

Skills

Organizational skills

Time-management

Verbal communication

Written communication

Discretion

Interpersonal skills

Multitasking

Tools

Google Workspace

Job description

<h3>Job Overview</h3> <p>We are seeking a proactive and highly organised Personal Assistant to provide comprehensive support to Executives within the European Leadership team. The ideal candidate will act as a trusted partner, managing day‑to‑day operations of the Executive Director, Business Operations - Europe, the VP Consumer Revenue and Executive Assistant to Managing Director, Europe. This role is pivotal in ensuring the executives operate at peak efficiency and will require discretion, initiative, and a problem‑solving mindset.</p> <h3>Responsibilities</h3> <ul> <li>Proactively manage and maintain the executives' calendars, scheduling meetings, diary appointments and travel arrangements.</li> <li>Prepare agendas, reports, presentations, and other documents as needed.</li> <li>Work closely with the Executive Assistant to the Managing Director's office and lend support on administration tasks, and internal meeting and event preparation.</li> <li>Provide cover for the Executive Assistant to the Managing Director during holiday, sickness and any leaves of absence.</li> <li>Assist in acting as a point of contact for internal administration with other shared service departments (i.e. IT, Finance, Comms, Ops and HR).</li> <li>Wider support for ELT during UK visits to our London office.</li> <li>Manage expense reports and ensure submission is within a timely manner.</li> <li>Liaising with other stakeholders in our People and Comms departments, assist on team engagement initiatives for the UK office, helping organise key UK office interactions on behalf of the MD's office and the European Leadership Team.</li> </ul> <h3>Qualifications</h3> <ul> <li>Proven experience as a Personal Assistant, or in a similar role.</li> <li>Exceptional organisational and time‑management skills.</li> <li>Strong verbal and written communication abilities.</li> <li>Discretion and the ability to handle confidential information with integrity.</li> <li>Proficiency in Google Workspace.</li> <li>Ability to multitask and prioritise under pressure in a fast‑paced environment.</li> <li>Professional demeanor and strong interpersonal skills.</li> <li>Experience managing complex travel arrangements or events.</li> </ul> <p>Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company's portfolio includes many of the world's most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.</p> <h3>Benefits</h3> <ul> <li>25 days holiday and extra days of annual leave for life events.</li> <li>Core hours.</li> <li>Competitive pension scheme.</li> <li>Bupa Private Healthcare.</li> <li>Enhanced maternity leave and family leave.</li> <li>Season ticket loans.</li> <li>Cycle to work scheme.</li> <li>Employee Assistance programme.</li> <li>Bring your dog to work.</li> <li>A wide variety of wellness benefits including gym discounts.</li> <li>Discounts and Magazine Subscriptions.</li> <li>Employee Resource Groups to provide a platform for employees to identify shared objectives, exchange ideas, and work on community priorities for our global workforce.</li> <li>Condé Nast Learning Hub where you'll find all Condé Nast-developed learning courses and training, and over 16,000+ courses in seven local languages.</li> </ul>