PA / Administrative Officer

Cwm Taf Morgannwg University Health Board; Bridgend; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prominent NHS organization in Bridgend is looking for a PA / Administrative Officer to provide comprehensive administrative support within the Mental Health & Learning Disabilities Care Group. The successful candidate will manage daily schedules, coordinate meetings, and ensure documentation is accurately maintained. Candidates should have strong organisational skills and the ability to handle sensitive information. This role includes benefits such as a leading pension and generous leave.

Benefits

Leading pension

Generous leave

Flexible work

Career growth

Access to ongoing learning and development

Qualifications

• Proficiency in managing busy workloads and sensitive information.
• Experience with diary management and complex scheduling.
• Ability to draft accurate and well-presented documents.

Responsibilities

• Maintain effective systems for recording and filing information.
• Organise and schedule complex meetings and workshops.
• Process Oracle orders for the manager to review.

Skills

Organisational skills

Ability to multi-task

Effective communication

Job description

An exciting opportunity has arisen for a PA / Administrative Officer to join the Mental Health & Learning Disabilities Care Group. Are you able to prioritise your workload and multi‑task? Do you have good organisational skills and are you able to work in a busy environment? If this is you, then we would like to hear from you. The post holder will provide a comprehensive, efficient, and high quality administrative and clerical service for managers within the Mental Health & Learning Disabilities Care Group.

Organise and plan daily schedules, dealing with sensitive and confidential information appropriately, utilising diplomacy at all times. Assist the Managers and Team in undertaking projects and tasks to support their workload and provide accurate and well‑presented correspondence, reports, and letters with the required timescales. Work autonomously through the working day and manage workload effectively undertaking other duties and projects as required.

Responsibilities

• Maintain effective procedures and systems for recording and filing information.
• Establish and maintain diaries, ensuring they are regularly kept up to date and that complex scheduling and re‑arranging of diaries is carried out.
• Organise and schedule complex meetings and workshops, ensuring that attendees are informed, venues are organised, refreshments are arranged if required, and relevant documents (e.g., agenda and papers) are prepared and circulated prior to the meeting.
• Take action notes or formal minutes and ensure that they are accurately typed and distributed promptly, meeting strict deadlines.
• Process Oracle orders for the manager to review and authorise in line with policy; check the progress with orders and report any concerns to the line manager.

Eligibility & Sponsorship

Applicants who are not UK or Republic of Ireland nationals will require sponsorship to obtain either a Health and Care Visa or a Skilled Worker Visa unless they already hold permission to work via another route. Prospective applicants should self‑assess their eligibility for sponsorship by visiting the UK Government's Work in the UK guidance. For eligible candidates, the Health and Care Visa offers reduced application costs and exempts payment of the annual Immigration Health Surcharge.

EEO & Checks

We reserve the right to close a vacancy early or withdraw an advertisement to accommodate the redeployment of internal staff into suitable roles. All posts are subject to relevant checks, including a Disclosure and Barring Service check and, where required, Professional Registration verification. We are proud to be a Living Wage Employer.

Welsh Skills

Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesn't mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short‑listing candidates. This isn't 'fluency', just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health.

Location

Located in the heart of South Wales, we are central to Cardiff, Newport, and Swansea. Deeply rooted in our community, as an NHS organisation we are dedicated to providing compassionate patient care and building healthier communities together.

Values

• We listen, learn, and improve
• We treat everyone with respect
• We work together as one team

Benefits

• Leading pension
• Generous leave
• Flexible work
• Career growth
• Access to ongoing learning and development