Operational Planning and Allocation Assistant (Projects) - Cardiff Head Office, South Wales

ZipRecruiter; Cardiff; On-site; GBP 40,000 - 60,000; Full time

Job summary

An innovative transport organization is seeking an Operational Planning and Allocation Assistant to provide crucial administrative and logistical support to the planning team. The ideal candidate will have strong communication skills and experience in project planning. This full-time position offers a 15-month fixed-term contract, contributing to the future of transport in Wales.

Qualifications

• Experience in writing professional materials and presentations.
• Experience in planning and tracking projects through to completion.
• Good knowledge of network geography and experience in the transport sector.

Responsibilities

• Provide administrative and logistical support to the performance and planning project manager.
• Act as the first point of contact for enquiries.
• Manage room bookings, stationery orders, and department mailboxes.
• Produce and manage project support materials like action trackers and meeting minutes.

Skills

Excellent verbal and written communication skills

Strong interpersonal skills

Analytical and problem-solving abilities

Attention to detail and organizational skills

Ability to multitask and prioritize workload effectively

Job description

Job Description

Operational Planning and Allocation Assistant (Projects) - Cardiff Head Office, South Wales

Salary: Competitive
Basis: Full time
Please note: this is a 15-month fixed-term contract opportunity

Equal Opportunities

At Transport for Wales, we value diversity. It makes us stronger, helps us understand our customers better, make better decisions, and be more innovative. Everyone's different and has their own perspective, so we're building a diverse team that mirrors the communities we serve.

Through this, we're determined to be one of Wales' leading inclusive employers. We're creating an inclusive transport network that everyone in Wales can be proud of.

Who we are

At Transport for Wales, we're on a mission to transform transport in Wales and make it fit for the future, whether that's rail, bus, walking, or cycling.

We want to inspire a nation to change the way it travels, so that we all travel more sustainably and help combat the climate emergency we're facing. We're an open and inclusive place to work, where everyone is welcome and our people are supported to reach their full potential. We aim to create an environment where our people can grow and succeed.

This is key to enabling us to deliver on our promises to the people of Wales to build a sustainable transport network that meets their needs.

Role responsibilities

As the Operational Planning and Allocation Assistant, you will provide administrative and logistical support to the performance and planning project manager, supporting the planning and implementation of all relevant projects. Responsibilities include but are not limited to:

• Providing day-to-day administrative support to the Operational Planning Project team.
• Acting as the first point of contact for enquiries, requests, or opportunities.
• Managing room bookings, stationery orders, and department mailboxes.
• Producing and distributing departmental paperwork.
• Ensuring procedural timescales are adhered to.
• Handling financial activities such as purchase orders, requisitions, and invoice validation.
• Producing and managing project support materials like action trackers, risk registers, meeting minutes, and briefing documents.
• Maintaining accurate electronic and physical filing systems for archive and reference materials.
• Building positive relationships with key stakeholders, representing Transport for Wales professionally.

Preferred qualifications include a good knowledge of network geography and experience in the transport sector.

Who we're looking for

• Excellent verbal and written communication skills.
• Strong interpersonal skills.
• Analytical and problem-solving abilities.
• Experience in writing professional materials and presentations.
• Attention to detail and organizational skills.
• Ability to multitask and prioritize workload effectively.
• Experience in planning and tracking projects through to completion.

Welsh Skills

While speaking or writing Welsh is not essential, it would be an advantage. We support and encourage the development of Welsh language skills through various training options.

Next steps

If this role interests you, please see the attached Job Description for further details. We support reasonable adjustments during the recruitment process and in the role itself. This advert will close at midnight on the application deadline. We encourage early applications, as the vacancy may close early if sufficient applications are received.