Office Manager

Cobalt Consulting (UK) Ltd; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading property and services firm in London is seeking an Office Manager to oversee operations. The ideal candidate will be proactive, highly organized, and able to manage various administrative tasks while interacting with multiple departments. Responsibilities include greeting clients, maintaining office efficiency, and supporting financial tasks. Previous experience in office management and strong communication skills are essential for this multifaceted role.

Qualifications

• Previous experience in office management or operations coordination.
• Experience with accounts/finance administration.
• Good time management to handle high volumes of work.

Responsibilities

• Act as the welcoming face of the office, greeting clients and visitors.
• Manage supplies, repairs, and general office upkeep.
• Support financial administration like processing invoices and expenses.

Skills

Strong communication skills

Organisational skills

Attention to detail

Ability to multitask

Tools

SAGE or similar accounting software

Job description

Overview

This company are seeking a dynamic, proactive and highly organised Office Manager professional to become the central heartbeat of a busy, fast‑paced office within the property and professional services sector. This is an excellent opportunity for someone who loves being the "go-to" person, thrives in a varied role, and enjoys supporting a wide range of stakeholders across the business.

The successful candidate will be confident, adaptable and personable, with the ability to collaborate with multiple departments including surveying, property management, finance, compliance and general office administration.

Key Responsibilities

Act as the welcoming face of the office, greeting clients, visitors, contractors and guests.

Maintain a positive, organised and efficient office environment.

Manage stationery, supplies, repairs, building issues and general office upkeep.

Liaise with suppliers, contractors, and facilities contacts to ensure smooth day‑to‑day operations.

Oversee meeting rooms, reception, and shared office areas.

Administrative & Operational Support

Serve as the central point of contact for staff across all departments.

Provide hands‑on support to surveying, property management, office admin and operational teams.

Assist with diary management, phone enquiries, inbox management and general admin tasks.

Manage a busy workload, ensuring accuracy, timeliness and exceptional attention to detail.

Support the wider office and executive team where required.

Finance, Accounts & Compliance

Process invoices, expenses, purchase orders and billing documentation.

Support basic bookkeeping functions and financial administration.

Assist with compliance tasks, audit preparation and internal checks, including working to industry frameworks (e.g. accredited audit standards).

Any experience with SAGE or similar accounting software is desirable (but not essential).

Facilities Management & Stakeholder Liaison

Coordinate with building managers, landlords and FM providers around repairs, maintenance and facilities issues.

Manage relationships with external suppliers and service providers.

Ensure health & safety and compliance processes are followed.

Handle escalations professionally and maintain clear communication between stakeholders.

About You

They are looking for someone with a big personality, a proactive mindset and the confidence to support a wide range of colleagues. You will be:

A natural communicator with warm, professional interpersonal skills

Highly organised, accurate and reliable

Comfortable working with numbers and general financial processes

Able to juggle multiple tasks in a fast‑paced environment

A hands‑on, adaptable all‑rounder who thrives on variety

Confident supporting senior leadership as well as wider office teams

Experienced within property, real estate or professional services

Comfortable dealing with clients, stakeholders and suppliers

Someone who takes pride in being the "heart of the office"

Experience Required

Previous experience in office management, operations coordination or a similar multifaceted role

Accounts/finance administration experience (invoices, expenses, compliance or audits)

Facilities management exposure (suppliers, contractors, repairs, front of house)

Strong communication and stakeholder management skills

Good time management and ability to handle high volumes of work

Experience in property or real estate sectors is beneficial