Office & Finance Administrator

The Activity Den; Stanley; On-site; GBP 6,000; Part time

Job summary

A community-focused charity is seeking an Office & Finance Administrator to provide financial and office management support. Responsibilities include managing online banking, preparing financial reports, and maintaining administrative systems. The ideal candidate will have experience in financial administration, excellent organizational skills, and proficiency in Microsoft Office applications. This role offers a permanent contract with competitive pay at £13 per hour, working 16 hours per week in Stanley, England.

Qualifications

• Experience in dealing with financial administration.
• Excellent organizational and planning skills with a high level of accuracy.
• IT skills and confidence working with new technology.

Responsibilities

• Provide financial and administrative support to the Board and Staff.
• Manage online banking, including payroll and petty cash.
• Prepare reports and maintain administrative records.

Skills

Financial administration experience

Excellent organizational and planning skills

IT skills and confidence with technology

Excellent communication and customer service skills

Ability to work within a small team

Self-motivated and enthusiastic

Education

Finance-related qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Microsoft Outlook

Job description

Salary: £13 per hour

Hours: 16 hours per week

Length of Contract: Permanent (following successful probationary period)

Purpose of the Post: The purpose of this post is to provide financial, administrative and office based support to The Activity Den Board and Staff.

Accountability: The Office & Finance Administrator will be accountable to the Development Coordinator.

Base: The Activity Den, Tanfield Lea, Stanley, County Durham, DH99LU

Main Duties

Finance

• Being an online banking user with inputting permissions
• Checking the online banking every day for movements
• Liaising with the Development Coordinator to update all financial spreadsheets and databases in line with charity’s needs.
• Processing and paying-in incoming cheques
• To carry out monthly Payroll requirements
• Taking instruction to process inter account transfers on the bank
• Setting up online payments for core costs
• Grant payments – liaising with the Development Coordinator to manage grant funds.
• Following up on approved grants, monitoring the pipeline of grant payments from approval stage to clearing the bank.
• Making card payments for individual grants
• Monitoring the petty cash
• Creating PDF Fund Statements
• Other banking administration as directed

Office Administration

• To provide office management support - Dealing with telephone, written and in person queries
• To maintain effective administrative systems and records. Organising meetings and taking minutes where necessary
• To prepare reports when needed for circulation, e.g annual report
• Monitoring and ordering new stock for operational purposes etc and building professional relationships with any contractors.
• To carry out staff inductions and monitor associated human resources administration (sickness, holiday leave, pension)
• To conduct charity financial tasks, namely book-keeping, banking, petty cash, contributing to the production of year-end accounts, producing reports when required
• To liaise with the public regarding hire of The Den.
• To draft, update and review policies when required
• To maintain and monitor The Den’s compliance requirements and keep the risk register up to date
• To comply with The Activity Den policies and procedures
• Any other duties which may reasonably be required by The Activity Den Board and /or your line manager.
• To ensure that all duties are carried out with regards to the Health and Safety At Work Act 1974.

Person Specification

Essential

• Experience in dealing with financial administration
• Excellent organisational and planning skills with a high level of accuracy.
• IT skills and confidence working with new technology; competent in Microsoft Word/Excel/Access/PowerPoint/Outlook applications, and using the internet
• Excellent communication and customer service skills
• Takes initiative to resolve issues independently when appropriate
• Ability to work within a small team, with a flexible, positive ‘can-do’ approach
• Hard working, self-motivated, enthusiastic

Desirable

• Experience of working within the charity and voluntary sector
• Finance-related qualification
• Office management/support experience