Office Co-ordinator

HARRISON PURSEY MEDIA SPECIALISTS; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global branding agency in Greater London is seeking an Office Co-ordinator for a three-month contract with potential for permanence. The successful candidate will manage front of house operations and support office functions, including onboarding new staff and providing excellent client service. Ideal applicants will have over 2 years of experience in a creative/media environment, strong communication skills, and the ability to multitask in a busy environment.

Qualifications

• 2+ years experience in a front of house/admin support role in a creative/media environment.
• Ability to work effectively with all levels of agency staff.
• Understanding of the creative process.

Responsibilities

• Manage front of house operations including meeting and greeting.
• Support general operations and new staff onboarding.
• Build relationships for hospitality services and manage office events.

Skills

Client service skills

Excellent communication skills

Ability to prioritize and multitask

Strong interpersonal skills

Service-oriented attitude

Competency with MS Office

Job description

Office Co-ordinator – Global Branding Agency

Three month contract with potential for permanent

Great opportunity to join the London office of this global branding agency as their Office Co-ordinator with responsibility for the management of their expanding London office as well as remote support to their office in Birmingham.

This role will suit somebody who is helpful and reliable with fantastic client service skills and a confident, positive approach.

The three main areas of responsibility are :

Front of House management – meeting and greeting, answering calls and managing all FedEx and mail deliveries

General Operations – onboarding new staff members, sending office-wide communications and announcements, supporting the senior leadership team with travel and expense management, management and purchasing of all stocks and supplies, main point of contact for all facilities and maintenance needs.

Hospitality – building and maintaining relationships with caterers, hotels, restaurants etc for recommendations and reservations for high profile visitors and clients. Assist with employee social/ company events, co-ordination and set up of office meeting spaces. Management of stocks and supplies, catering equipment and meeting rooms.

Skills/Requirements

• 2+ years experience of working in a front of house/admin support role in a creative/media environment

• Ability to prioritize and multitask while remaining calm and professional

• Excellent communication skills and a service-oriented attitude

• Ability to work effectively with all levels of agency staff with discretion and confidentiality

• Understanding of the creative process

• Competency with MS Office

• Must be comfortable with lifting and carrying if required