Office Assistant (f/m/d)

think project! GmbH; Reading; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

A leading construction software company in Reading is seeking a dedicated Office Assistant (f/m/d) to ensure smooth office operations. Responsibilities include managing daily activities, coordinating meetings, overseeing office supplies, and maintaining compliance with health and safety. The ideal candidate has at least 5 years of office experience, excellent organizational skills, and proficiency in MS Office tools. Join a culture that values staff feedback and offers hybrid working options, social events, and continuous learning opportunities.

Benefits

Lunch 'n' Learn Sessions

Women's Network

LGBTQIA+ Network

Free English Lessons

Thinkproject Academy

Social Events

Volunteering Activities

Qualifications

• Minimum 5 years of experience in a similar position as Office Assistant.
• High attention to detail is required.
• Friendly and professional demeanor is necessary.

Responsibilities

• Manage daily office operations and ensure efficient working environment.
• Coordinate appointments and meetings, including preparing meeting rooms.
• Manage office supplies and orders.
• Assist with onboarding new employees.
• Handle incoming calls and emails, directing them to appropriate departments.
• Organise local company events and workshops.
• Manage reception duties, greeting visitors and handling incoming post.
• Oversee Health and Safety management locally.

Skills

Organisational skills

Communication skills in English

MS Office proficiency

Ability to work independently

Teamwork ability

Education

Completed commercial training or equivalent qualification

Job description

Office Assistant (f/m/d)

• Reading (GB)
• Office, administration, processing

• Part time
• Published: 2025-12-12

What do we do?

Introducing Thinkproject Platform Pioneering a new era and offering a cohesive alternative to the fragmented landscape of construction software, Thinkproject seamlessly integrates the most extensive portfolio of mature solutions with an innovative platform, providing unparalleled features, integrations, user experiences, and synergies.

By combining information management expertise and in-depth knowledge of the building, infrastructure, and energy industries, Thinkproject empowers customers to efficiently deliver, operate, regenerate, and dispose of their built assets across their entire lifecycle through a Connected Data Ecosystem.

What your day will look like

Mission

The Office Assistant (f/m/d) plays a crucial role in ensuring the smooth and efficient operation of our office. This position is responsible for managing daily office activities, coordinating Office Events and meetings, overseeing reception duties, handling incoming post, and maintaining office supplies. Additionally, the Office Assistant ensures compliance with Health and Safety regulations, creating a safe and productive working environment.

• Manage daily office operations and ensure an efficient working environment
• Coordinate appointments and meetings, including preparing meeting rooms
• Manage office supplies and orders
• Assist with personnel management, including onboarding new employees
• Handle incoming calls and emails, and direct them to the appropriate departments
• Organise and execute local company events, celebrations and workshops including room occupancy
• Manage reception duties, including greeting visitors and handling incoming post
• Communication with the property management regarding upcoming repairs or conversions within the office space
• Oversee Health and Safety management locally, ensuring compliance with regulations and maintaining a safe working environment for our employees

What you need to fulfill the role

Experience (technical / leadership)

• Completed commercial training or equivalent qualification
• Minimum 5 years of experience in a similar position as Office Assistant.

Functional expertise or method expertise

• Excellent organisational skills and high attention to detail
• Outstanding communication skills in English
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team
• Friendly and professional demeanour

What we offer

Lunch 'n' Learn Sessions I Women's Network I LGBTQIA+ Network I Coffee Chat Roulette I Free English Lessons I Thinkproject Academy I Social Events I Volunteering Activities I Open Forum with Leadership Team (Tp Café) I Hybrid working I Unlimited learning

We are a passionate bunch here. To join Thinkproject is to shape what our company becomes. We take feedback from our staff very seriously and give them the tools they need to help us create our fantastic culture of mutual respect. We believe that investing in our staff is crucial to the success of our business.

Your contact:

Preethika Ramdass

Please submit your application, including salary expectations and potential date of entry, by submitting the form on the next page.

Working at thinkproject.com - think career. think ahead.

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