Office Administrator - 6 Month Fixed Term Contract (Maternity Cover)

H.R. Smith (Technical Developments) Limited; Hereford; On-site; GBP 20,000 - 25,000; Full time

Job summary

A global market leader in aerospace equipment is seeking a temporary Office Administrator for a 6-month fixed term contract. The role involves supporting the HR team with various administrative tasks, including maintaining holiday and sickness records, and processing employee documentation. Ideal candidates will be computer literate, detail-oriented, and possess excellent organizational skills. Enjoy benefits such as free parking, refreshments, and holiday accrual up to 26 days. This position is based in Hereford, with no hybrid working available.

Benefits

Free onsite parking

Free refreshments

Casual dress

Company social events

Opportunity for company bonuses

20 days holiday plus bank holidays

Life Insurance Scheme – 3x annual salary

Qualifications

• Relevant experience is advantageous but not essential; comprehensive training will be provided.
• Ability to demonstrate attention to detail and accuracy.
• High level of discretion required for handling sensitive information.

Responsibilities

• Maintain holiday and sickness records for all employees.
• Process holiday slips in a timely manner.
• Update sickness spreadsheet for reporting and flag anomalies.
• Liaise with managers to obtain necessary forms.
• Process absence reports and investigate anomalies.
• Prepare contracts and offer letters.
• Carry out pre-employment checks and request references.
• Serve as point of contact for candidates.
• Update employee files and master database as needed.
• Process leaver checklist and conduct exit interviews.
• Provide general HR support and administration.

Skills

Computer literacy including Excel

Attention to detail and accuracy

High level of discretion

Excellent organisational skills

Approachable and willing to help

Job description

OFFICE ADMINISTRATOR– 6 MONTH FIXED TERM CONTRACT (MATERNITY COVER) - ROTHERWAS, HEREFORD

If you are looking for a new challenge with a global market leader which designs and manufactures aerospace search and rescue equipment, HR Smith Group of Companies is the one for you. We are a family run business with over 5 decades of experience and are dedicated to finding the perfect solutions for our customers. Currently we are looking for a temporary Office Administrator to join our dynamic team to assist in all administrative and payroll functions within the busy HR Department.

Role Responsibilities

• Maintain Holiday and sickness records for all employees.
• Process holiday/cancellation slips in a timely manner.
• Update Sickness & Absence spreadsheet for monthly reporting and flag issues / anomalies to senior HR staff.
• Liaise with internal managers to obtain back to work forms and timesheets to adhere to deadlines.
• Process Paxton daily absence report and investigate anomalies.
• Prepare and issue contracts and offer letters for prospective employees.
• Carry out pre‑employment checks, collating and distributing pre‑induction checklists and packs, fob access requisition form and requesting and chasing references.
• Post offer point of contact for all candidates, answering queries over the phone and email.
• Administration of new starters including inductions across sites.
• Update Employee Personnel files and master database as required.
• Process leaver checklist (including return of assets and resignation acknowledgement) and administrate exit interview process.
• Accurately maintain manual and electronic personnel files in a confidential manner.
• Answer general HR enquiries from external and internal sources via phone and email.
• Supporting the HR team with ad hoc administration projects and reports.
• Distribution and collection of internal documentation.
• Update Logbook as and when required recording all HR correspondence in department for processing. Collate and file paperwork as required.
• Process fixed penalty notice charges for employees/senior management.
• Provide information and analysis for ONS surveys.
• General administration duties such as filing of timesheets, tax code notifications, sickness absence attachment information.
• Reception cover during holidays and busy periods.

Job Requirements

Although relevant experience would prove advantageous, it is not essential as comprehensive training will be provided. The successful candidate will:

• Be computer literate including Excel.
• Demonstrate attention to detail and accuracy.
• Have a high level of discretion and excellent organisational skills.
• Be approachable with willingness to help.

Benefits

• Free onsite parking.
• Free refreshments (tea and coffee).
• Casual dress.
• Company social events.
• Opportunity for company bonuses.
• Cost of living reviews carried out annually by the Directors.
• 20 days holiday plus bank holidays and your birthday off (to be taken any time in the year).
• Long service holiday accrual scheme where you gain 1 extra holiday day per year from 5-10 years’ service up to a maximum of 26 days.
• Life Insurance Scheme – 3x annual salary.

We have a positive, professional and welcoming environment; you will have the opportunity to work within a fully integrated multidisciplinary business. We offer good job security and stability with career development opportunities for the right candidate.

• 6-month fixed term contract (maternity cover)
• Hours are based on a 40-hour week, Monday to Friday 8.00am to 4.30pm with half an hour each day for lunch.
• No weekend, evening or bank holiday working.
• Due to the nature of the business being a manufacturing environment, hybrid (working from home) arrangements are not available.

If you want to find out more about one of Herefordshire’s largest hi-tech companies then please visit our website; www.hr-smith.com

If you are interested in this role, please email your CV to [e-mail]

The HR Department, H R Smith Group of Companies, Unit 416, Tarsmill Court, Rotherwas Industrial Estate, Hereford, HR2 6JZ.