Office Administrator

Get Hired; Runcorn; On-site; GBP 25,000; Full time

Job summary

A recruitment agency is looking for an Office Administrator in Runcorn. You will support the team with finance, order processing, and administration. Key responsibilities include managing sales orders, stock control, and handling invoices. The ideal candidate will have excellent organizational and communication skills, with a basic knowledge of Excel and experience using CRM systems. The position offers a salary of £25,000 per annum, along with generous holiday benefits.

Benefits

20 days holiday, rising to 25

Bank Holidays

Qualifications

• Experience working in a similar role is preferred.
• Able to learn new processes and systems as well as absorb information quickly.
• A high work ethic and an energetic, methodical approach to work.

Responsibilities

• Raising sales and purchase orders and managing stock control.
• Ensuring invoices are paid on time and responding to customer queries.
• Preparing and maintaining reports and records.

Skills

Excellent organisational skills

Excellent communication skills

Basic Excel formula knowledge

Experience with Sage or other accountancy packages

Competent in prioritising workloads

Tools

CRM systems (Salesforce)

Job description

Overview

As an Office Administrator, you will be responsible for supporting the team with various aspects of finance, order processing and administration. You will be integral to ensuring orders are dealt with smoothly and invoices go out, and are paid, on time.

Responsibilities

• Order Processing: Raising sales and purchase orders; checking credit terms and requesting payment/direct debit setup; ordering hardware; checking install dates for any delayed stock or shipments; invoicing once complete; keeping the customer/sales team up to date.
• Stock Control: Ensuring minimum levels held of key stock; managing stock out on loan; managing the return and replacement/credit of faulty devices.
• Monitoring stationary requirements in the office.
• Debtor Control.
• Reconciling supplier invoices.
• Responding to customer invoice queries.
• Preparing and maintaining reports and records.
• Supporting with preparing the monthly bill run.
• Other admin tasks and ad-hoc projects.
• Experience working in a similar role is preferred.
• Able to learn new processes and systems as well as absorb information quickly.
• A high work ethic and an energetic, methodical approach to work.
• Excellent organisational skills with a keen focus on attention to detail.
• Excellent communication skills, both verbal and written.
• Able to work on your own initiative and see things through.
• Competent in prioritising workloads.
• Basic Excel formula knowledge (including VLOOKUP).
• Experience with Sage, or other accountancy packages, and using CRM systems (Salesforce).

Qualifications

• Although industry knowledge is desirable it is not essential as full training will be provided; however the ability to absorb information quickly is imperative.

Schedule and Salary

Monday to Thursday: 9:00 – 17:30
Friday: 9:00 – 16:30

Salary will be £25,000 per annum with 20 days holiday, rising to 25, plus Bank Holidays.