Medical Resourcing Administrator

NHS; Poole; Hybrid; GBP 26,000 - 32,000; Part time

Job summary

A healthcare provider in Dorset is seeking a Medical Resourcing Administrator. This role involves supporting managers with recruitment processes, ensuring compliance, and providing a positive candidate experience. Ideal candidates will have administrative experience, familiarity with NHS recruitment practices, and strong communication skills. The position offers a friendly and inclusive team atmosphere along with training opportunities.

Benefits

Enhanced annual leave

NHS discounts at thousands of retailers

Training and development opportunities

Working with a friendly, inclusive team

Qualifications

• Administrative experience in a busy office environment.
• Experience dealing with Recruitment or HR issues.
• Experience in using HR systems.
• Experience in medical recruitment practices.

Responsibilities

• Provide a positive recruitment experience for candidates.
• Communicate effectively with stakeholders to fill vacancies.
• Complete pre-employment checks and issue contracts.
• Attend interviews and provide HR guidance.

Skills

Effective communication skills

Familiarity with recruitment procedures

Ability to use Microsoft Outlook, Excel, Word

Education

Good standard of general education RSA 3 /GCSE A - C or equivalent

Recruitment training / qualification

Tools

ESR and Trac or other ATS or HR systems

Job description

Go back University Hospitals Dorset NHS Foundation Trust

Medical Resourcing Administrator

The closing date is 21 September 2025

Are you an experienced administrator searching for a rewarding new role?

#TeamUHD are looking for a Medical Resourcing Administrator to join our busy Medical Resourcing Team.

This is a fast paced role with changing priorities and a varied workload. Therefore, experience of working within a recruitment team, familiarity of recruitment procedures and polices is important. Previous experience in a medical recruitment role would be an advantage.

You'll be an effective communicator as you'll be supporting managers in compliance and safe professional recruitment practices. In addition to this, you will be ensuring our candidates are well informed and able to complete recruitment and on-boarding procedures in a timely manner.

This position would be an excellent opportunity to for those looking to develop themselves within a medical/recruitment environment.

What we can offer you in return:

• Enhanced annual leave
• NHS discounts at thousands of retailers
• Training and development opportunities
• Working with a friendly, inclusive team

Base Location: Poole Hospital

Interview Date: TBC

Main duties of the job

• Provide our candidates with a positive recruitment experience using your excellent communication skills
• Communicate effectively with all stakeholders to fill vacancies in the quickest possible timescale.
• Complete pre-employment checks and issue contracts and send completed salary information to payroll
• Undertake long listing for various vacancies
• Attend interviews to provide HR guidance on a fair recruitment process and take interview notes

About us

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued team mates and colleagues.

UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.

This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have at interview.

Job responsibilities

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

Person Specification

Qualifications

• Good standard of general education RSA 3 /GCSE A - C or equivalent demonstrable work experience
• Recruitment training / qualification

Experience

• Administrative experience in a busy office environment
• Demonstrable experience of dealing with a range of Recruitment or HR issues
• Experience of medical recruitment practices
• Experience in using ESR and Trac or other ATS or HR systems
• Able to evidence the ability to quickly learn new HR systems and software
• Able to use Microsoft Outlook, Excel, Word to an intermediate level

Knowledge

• Ability to interpret and explain Trust policies and procedures and National Doctor terms and condition
• Understanding of NHS recruitment processes, priorities, and pre-employment checks

Other requirements specific to the role

• Able to autonomously prioritise and plan workload to meet deadlines, often in a pressurised environment
• Competent and experienced team player

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Dorset NHS Foundation Trust

Part-time,Flexible working,Home or remote working