Medical Administrator-Stroke Services/ GastroenterologyCardiology

Dartford and Gravesham NHS Trust; Dartford; On-site; GBP 20,000 - 25,000; Part time

Job summary

A healthcare trust in Dartford is seeking a part-time Medical Administrator to provide administrative and secretarial support for the clinical team. The ideal candidate will have previous secretarial experience, excellent audio typing, and a strong understanding of medical terminology. Successful applicants will display exceptional communication skills, adhere to trust values, and work effectively in a fast-paced environment. A commitment to diversity and inclusion is also essential, as is compliance with vaccination requirements for NHS employees.

Qualifications

• Previous secretarial experience ideally within an NHS environment.
• Knowledge of basic medical terminology.
• Confidence in working autonomously.

Responsibilities

• Provide a full and efficient secretarial service to the consultant team.
• Work closely with staff and patients to ensure high quality service.
• Organise meetings and manage diaries.

Skills

Excellent audio typing skills

Excellent communication skills

Interpersonal skills

Ability to cope under pressure

Excellent IT skills

Job description

Job Overview

An opportunity has arisen in the Adult Medicine (MCEC) Directorate of Darent Valley Hospital for a part time Medical Administrator.

The post holder will be expected to ensure a comprehensive effective administrative and secretarial service to all consultants, specialist nurses, medical staff and their team within the clinical unit to allow the smooth and efficient performance of the service.

Key Responsibilities

• Provide a full and efficient secretarial service to the consultant team.


• Work in close co-operation with staff, patients and other health professionals to ensure a high quality service.


• Be an active and supportive member of the department’s administrative and clerical team.


• Produce correspondence and draft correspondence, reports and letters. Create, manage and update documents and electronic filing system for the medical team.


• Printing, photocopying, scanning and filing of paper documents following all necessary IG principles.


• Update and maintain consultants’ holiday and absence records.


• Ensure email communication is effective and discreet between patients and that patients are booked in via telephone in a prompt and professional manner.


• Excellent interpersonal and communication skills are essential to effectively and sensitively communicate with a wide range of people including clients, colleagues, sub-contractors and external agencies.


• Organise meetings and diary management.


• Display excellent IT skills and prior experience in an office setting.


• Appropriately communicate confidentiality and comply with regulations.


• Commit to the Trust values and work autonomously.

Qualifications & Experience

• Previous secretarial experience only, ideally within an NHS environment.


• Excellent audio typing skills and knowledge of basic medical terminology.


• Ability to organise workload and cope under pressure.


• Excellent communication and interpersonal skills.


• Confidence in working autonomously.


• Adherence to Trust values.

Diversity and Inclusion

We are committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve, and aim to create an inclusive culture where everyone can reach their full potential. Whatever your race, ethnicity, belief, generation, sexual orientation, gender or gender identity, disability or experience, you’ll appreciate the opportunities we give you to work in an inclusive atmosphere. We welcome applications from people of diverse backgrounds, perspectives and experiences to build on the progress we’ve achieved to make our Trust diverse and the best place to work. We celebrate the diversity of thought, viewpoints and ideas that help us overcome challenges and embrace new possibilities.

Vaccination Requirement

If you are considering applying for a role, please be aware that as an NHS Employee you may have contact with vulnerable service users. Due to the government regulations for mandatory vaccinations for COVID-19 for NHS employees, it has been necessary to take significant steps to protect the health and safety of our staff and our patients. In order to comply with our duty of care, we require all staff to be fully vaccinated against COVID-19. Your vaccination status will be a condition of your employment and evidence of vaccination will be obtained during the recruitment process, unless you are medically exempt.

Your commitment will help us to put the safety and care of our patients first, as well as helping us to protect you and your colleagues.