Management Secretary

Essex Partnership University NHS Foundation Trust; Runwell; On-site; GBP 25,000 - 35,000; Full time

Job summary

A public health services organization in England is seeking a Management Secretary to provide comprehensive administrative support to the Service Management Team. Key responsibilities include organizing meetings, managing diaries, preparing documents, and handling confidential communications. Candidates should have a good education with relevant qualifications, advanced IT skills, and experience working in an administrative or secretarial environment. This role offers a supportive work environment and development opportunities.

Benefits

27 days holiday plus bank holidays

Excellent pension plan

Flexible working options

Staff discounts

Qualifications

• Good general education with GCSE Maths and English.
• Advanced IT skills including Word, Excel, PowerPoint, and Outlook.
• Recognised Medical Secretary Qualification or equivalent experience.

Responsibilities

• Provide comprehensive secretarial services to the Service Management Team.
• Organize meetings and manage diaries effectively.
• Prepare and coordinate documents and minutes for meetings.

Skills

Advanced IT skills (Word, Excel, PowerPoint, Outlook)

Ability to manage confidential information

Organizational skills

Diaries management

Education

Good general education with Maths and English to GCSE standard

NVQ Level 3 Business Administration or equivalent experience

Recognised Medical Secretary Qualification/AMSPAR

Tools

Mobius

Paris

Job description

Management Secretary

The closing date is 29 December 2025

To provide a comprehensive secretarial service to the Service Management (or Clinical Lead) Team.

Organise administration services to the Service Management Team in a timely manner for a range of functions as requested by the Service Manager and to support them and relevant Clinical Managers / Clinical Leads.

Main duties of the job

To provide a full and confidential secretarial and administrative service to the Service Management Team. The complexity of this role requires a high degree of organisational skills particularly in diary management and time management.

Effective diary management will require the post holder to organise meetings as required. This will require liaison with a wide number of both internal and external stakeholders.

To provide a first point of contact for internal and external queries, answering them where possible and otherwise signposting them to the appropriate department.

About us

Valuing you. Recognising your dedication. At EPUT, we look after you.

• Receive supervision and support to help you fulfil your potential.
• Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
• If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
• We run recognition awards to recognise staff's hard work and dedication.
• 27 days holiday, plus bank holidays, rising to 33 days after 10 years' service.
• Excellent pension of up to 14.5% of your pensionable pay.
• Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
• Season ticket loans are interest‑free to cover the cost of travelling to and from work via tram, rail, or bus.

Work that wraps around your needs

• Flexible working: available from day one for most roles.
• Job share: Applications for job shares are welcomed.

Job responsibilities

Presentation of reports and minutes in accordance with the required format. This may include HR meetings and hearings of a confidential nature.

To manage the communication to and from your responsible lines and across all Directorates ensuring that all matters are prioritised appropriately.

To ensure that there is an efficient electronic and manual filing and retrieval system in operation with a functioning brought forward system.

To take lead responsibility for organising workshops and other functions as directed. This will require communication with all attendees, booking venues, organising catering, attendance on the day and note taking and typing from the day.

To prepare and co-ordinate papers, presentations and agendas for meetings. Attend and minute meetings if required and transcribe minutes ensuring follow up action is taken for specific pieces of work/committees.

To assist with budget management by coding and checking expenditure in accordance with standing financial instructions.

To assist in the local induction of other members of staff within the Directorate as required.

To support the recruitment, induction and supervision of other administrative staff where appropriate and as required.

To cover within the Directorate secretarial/administrative team as required.

Person Specification

Education/Qualifications

• Good general education with Maths and English to GCSE standard or equivalent
• Good standard of written and spoken English
• NVQ Level 3 Business Administration and/or equivalent experience
• Recognised Medical Secretary Qualification/AMSPAR

Knowledge

• Advanced IT skills i.e. Word/Excel, PowerPoint & Outlook
• Knowledge of a full range of secretarial & administration procedures
• Previous experience working within a secure setting
• Working knowledge of Trust systems including Mobius and Paris

Skills/Experience

• Experience of dealing with confidential and sensitive information
• Previous experience of working in an administrative/secretarial environment
• Ability to work accurately and unsupervised, using own initiative
• Previous experience of working in the NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Essex Partnership University NHS Foundation Trust