Logistics Coordinator 6 month fixed term contract (we have office locations in Cambridge, Leeds[...]

Genomics England; Leeds; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A healthcare-focused organization in Leeds is seeking a Logistics Coordinator on a fixed-term contract. The candidate will manage logistics operations, organize supplier meetings, and oversee JIRA task management. Ideal candidates should possess strong office management skills, familiarity with Microsoft Office, and excellent communication abilities. This role supports a blended working model, emphasizing inclusivity within the workplace. Benefits include generous leave and training support.

Benefits

30 days holiday plus bank holidays

Flexible working arrangements

Defined contribution pension

Learning budgets and training support

Employee recognition programme

Subsidised gym membership

Qualifications

• Office Manager experience is required.
• Strong skills in Microsoft Office suite.
• Experience in customer service and administrative roles.

Responsibilities

• Coordinate logistics activities for sample operations and supplier meetings.
• Monitor assigned actions for timely completion and provide updates.
• Manage JIRA tickets, assign tasks, and track progress.
• Prepare presentation materials for key meetings.
• Gather data metrics to create engaging slides and summaries.
• Resolve logistics-related queries and assist with invoicing.

Job description

Logistics Coordinator – Fixed Term

Responsibilities

• Coordinate all aspects of Sample Operations Logistics and Supplier meetings including scheduling preparing agendas and presentation materials taking minutes and tracking follow-up actions.
• Monitor and follow up on assigned actions to ensure timely completion providing clear progress updates to relevant stakeholders.
• Manage the day-to-day organisation of JIRA tickets including triaging assigning tasks and tracking progress through to resolution.
• Maintain consistent categorisation tagging and status updates of tickets to support smooth and efficient workflows.
• Prepare and update presentation materials for key forums such as the Monthly Working Group Monthly Operations Meeting and Steering Group meetings ensuring follow-up actions are captured and communicated.
• Gather and organise data metrics and operational updates from relevant teams to create clear visually engaging slides and summaries.
• Assist with invoice and purchase order activities as well as ordering essential consumables and supporting ad hoc shipment needs for Generation study sites.
• Log track and resolve logistics related queries promptly helping ensure smooth operations and timely issue resolution.
• Highly organised with strong administrative and coordination skills experienced in using tools like JIRA operational dashboards and tracking systems to keep workflows smooth and efficient.
• Proactive and self-motivated effectively managing multiple priorities to ensure projects and tasks move forward seamlessly.
• Resourceful problem solver able to quickly identify challenges and implement practical solutions.
• Confident and collaborative communicator building positive relationships with a wide range of internal and external stakeholders.

Qualifications

Qualifications : No formal qualifications are required., Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience Experience : years Vacancy : 1

EEO Statement and Culture

Genomics Englands policies of non-discrimination and equity and will be applied fairly to all people regardless of age disability gender identity or reassignment marital or civil partnership status being pregnant or recently becoming a parent race religion or beliefs sex or sexual orientation length of service whether full or part-time or employed under a permanent or a fixed-term contract or any other relevant factor. Genomics England does not tolerate any form of discrimination harassment victimisation or bullying at work. Such behaviour undermines our mission and core values and diminishes the dignity respect and integrity of all parties. Our People policies outline our commitment to inclusivity. We aim to remove barriers in our recruitment processes and to be flexible with our interview processes. Should you require any adjustments that may help you to fully participate in the recruitment process we encourage you to discuss this with us. Culture We have four key behaviours that represent what we would like Genomics England to feel like and the culture we want to encourage in order for us to achieve our mission. These behaviours help us all work well together deliver on our outcomes celebrate our successes and share feedback with each other. You can read about these and other aspects of our culture here Culture Genomics England Blended working model Genomics England operates a blended working model as we know our people appreciate the flexibility that hybrid working can bring. We expect most people to come into the office a minimum of 2 times each month. However this will vary according to role and will be agreed with your team leader. There is no expectation that people will return to the office full time unless they want to however some of our roles require full time on site attendance e.g. lab teams reception team.

Closing date for applications

Saturday 6th December

Benefits

• Generous Leave : 30 days holiday plus bank holidays additional leave for long service and the option to apply for up to 30 days of remote working abroad annually (approval required).
• Family-Friendly : Blended working arrangements flexible working enhanced maternity paternity and shared parental leave benefits.
• Pension & Financial : Defined contribution pension (Genomics England double-matches up to 10% however you can contribute more if you wish) Life Assurance (3x salary) and a Give As You Earn scheme.
• Learning & Development : Individual learning budgets support for training and certifications and reimbursement for one annual professional subscription (approval required).
• Recognition & Rewards : Employee recognition programme and referral scheme.
• Health & Wellbeing : Subsidised gym membership a free Headspace account and access to an Employee Assistance Programme eye tests flu jabs.

Equal opportunities and our commitment to a diverse and inclusive workplace Genomics England is actively committed to providing and supporting an inclusive environment that promotes equity diversity and inclusion best practice both within our community and in any other area where we have influence. We are proud of our diverse community where everyone can come to work and feel welcomed and treated with respect regardless of any disability ethnicity gender gender identity religion sexual orientation or social background.