Legal Support P.A

TurnerFox Recruitment; Mansfield; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A recruitment agency is seeking a Temporary Legal Administrator in Mansfield to support the Legal and Records Team. Responsibilities include managing administrative tasks, coordinating diaries, and liaising with stakeholders. The ideal candidate should have prior experience as a Secretary providing legal support, be skilled in procurement systems, and possess excellent communication and organisational abilities. This role offers a competitive pay rate ranging from £14.90 to £15.70 per hour, and is ideal for candidates looking for temporary positions.

Qualifications

• Previous experience of being a Secretary / P.A. providing support to solicitors / lawyers.
• Experience of procurement systems in the raising of POs and processing corresponding invoices.
• Experience of working in a Legal environment; ideally property would be an advantage.
• Ability to develop positive relationships with external lawyers and stakeholders.
• Must be available on a temporary basis.

Responsibilities

• Provide support to the Legal and Records Team and ensure administrative requirements are met.
• Effectively manage the team's inboxes and coordinate diaries.
• Organise meetings with internal clients and external bodies.
• Assist in managing external legal providers and monitor financial spend.

Skills

Previous experience of being a Secretary / P.A.

Experience in procurement systems

Experience of working in a Legal environment

Advanced skills in MS Office

Excellent organisational skills

Excellent communication skills

Ability to operate in a fast-paced environment

Job description

Legal Administrator - Temporary role
Mansfield / Hybrid
£14.90p.h. - £15.70p.h.

TurnerFox are recruiting for an experienced Legal Administrator / Legal Support Officer to join a government organisation and provide support to the Legal and Records Team and manage the day-to-day office and team procedures to ensure that the team's administrative requirements are met.

Responsibilities

• Provide support to the Legal and Records Team and ensure that the team's administrative requirements are met.
• Provide support to the Legal Team in forward planning, chasing responses, completing tasks and general administration where appropriate.
• File and organise deeds and correspondence using electronic systems and data retrieval systems.
• Effectively manage the team's inboxes and coordinate diaries to support organisational priorities; prioritising emails and responding when necessary.
• Liaise with external legal providers on behalf of the Head of Legal and Records and draft and answer and respond to calls.
• Liaise with the Executive Assistants in relation to the Head of Legal and Records' attendance at ELT meetings and liaison with Directors.
• Organise meetings on behalf of the Legal and Records team with internal clients and external bodies including managing the team's diaries.
• Maintain the register of legal instructions and liaise with the relevant stakeholders to ensure that deadlines are met.
• To liaise with internal stakeholders, external solicitors, local authorities and members of the public in relation to legal matters within the team and to be the first port of call within the team in order to allocate to the correct legal adviser.
• Assist in managing the external legal providers including the budget by monitoring the financial spend for each external legal matter and keep the tracker up to date. Raise with the Head of Legal and Records should any issues be identified.

Qualifications

• Previous experience of being a Secretary / P.A. providing support to solicitors / lawyers.
• Experience of procurement systems in the raising of POs and processing corresponding invoices.
• Experience of working in a Legal environment; ideally property would be an advantage.
• Accuracy to a high standard in written and spoken communications, filing and retrieval.
• Ability to develop positive relationships with external lawyers and stakeholders.
• Advanced skills in MS Office with the ability to work with confidential information.
• Experience of multi-tasking and be able to operate in a fast-paced environment.
• Excellent organisational skills.
• Ability to work accurately to a high standard, problem solve, prioritise and meet deadlines.
• Excellent communication skills.
• Must be available on a temporary basis.

If you're ready for your next step and want to join a supportive, proactive team, apply now!

Unfortunately, due to the volume of applications received we are unable to respond with feedback to all applicants. If you have not heard from us via telephone or email within 3 days, please assume that your application has been unsuccessful on this occasion.

Thank you for applying with us. TurnerFox Recruitment Team

Keywords for this role: Legal secretary / Conveyancing Secretary / Legal Administrator / Lega Administrator / Legal Support / Legal Cashier