Junior Admin Support – Marine

Willis Towers Watson; Ipswich; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading global advisory firm in Ipswich is seeking an Administrative Support professional for its Marine team. This role involves managing holiday and absence reporting, booking meeting rooms, maintaining compliance documentation, and assisting with event planning. The ideal candidate should have strong IT skills, excellent organizational ability, and a commitment to providing professional support. Enjoy a comprehensive benefits package designed to enhance both your professional growth and personal well-being, including flexible working options and health benefits.

Benefits

25 days annual leave

Private healthcare

Defined contribution pension scheme

Hybrid working options

Employee assistance programme

Fully paid volunteer day

Electric vehicle car scheme

Share scheme

Cycle-to-work programme

Dental coverage

Optical coverage

Critical illness protection

Responsibilities

• Provide proactive administrative support to Marine team.
• Manage holiday and absence reporting.
• Book meeting rooms and refreshments.
• Update compliance sheets for gifts.
• Submit invoices using Ariba system.
• Assist in arranging events.
• Manage adhoc tasks and office cover.

Skills

IT literacy – Microsoft applications

Accurate typing

Enthusiastic to learn new systems

Organizational skills

Attention to detail

Time management skills

Team collaboration

Good written communication

Good verbal communication

Education

Good A Level results in English & Math's

Job description

Description

To provide a proactive level of administrative support to the Marine team.Providing support through administration, organisation and problem solving.

The Role

• Holiday & absence reporting using clash chart being aware of adequate team cover and informing line managers of potential clashes. Recording training, corporate and business absences from the office.
• Using ‘Book-a-Room’, to book meeting rooms/refreshments/security passes for all the team, update meetings spread sheets.
• Keep compliance sheet updated with all gift applications, checking that they are in line with GEH policy.
• Submitting invoices via Ariba system and following process through to payment of invoice.
• Assisting with arranging events following Willis processes to include venue finding, invitations, on-site coordination
• Adhoc tasks to include ordering business cards, Lloyds passes, and helping cover Marine Admin for holidays etc.
• Min 3 days in office to ensure on-site assistance with equipment, post room collections/deliveries, print requests etc,

Other

• The above list is intended to be as accurate a reflection of the role as possible. However, it may be revised from time to time if different tasks commensurate with the role or level of responsibility are needed to be performed and/or when circumstances change.

Qualifications

The Requirements

Communications and Relationships

• Internal: Direct reporting managers Team & wider leadership team
• External: Third party vendors and suppliers
• Qualifications: Good A Level results in English & Math's

Skills:

• IT literacy – basic knowledge minimum: Microsoft applications including Word, Excel, Outlook
• Accurate typing.
• Enthusiastic to learn new systems and processes
• Ability to offer an accurate, prompt and professional service
• Ability to organize and priorities own workloads
• Good level of attention to detail
• Excellent time management skills
• Enjoys working as part of a team
• Good written and verbal communication abilities

Enjoy a benefits package designed to help you thrive, both professionally and personally. You'll receive 25 days of annual leave plus an extra WTW day to relax and recharge. Our comprehensive health and wellbeing offering includes private healthcare, life insurance, group income protection, and regular health assessments, all giving you peace of mind. Secure your future with our defined contribution pension scheme, featuring matched contributions up to 10% from the company.

We support your growth and balance with hybrid working options, access to an employee assistance programme, and a fully paid volunteer day to make a difference in your community. On top of these, you can opt into a variety of additional perks including an electric vehicle car scheme, share scheme, cycle-to-work programme, dental and optical cover, critical illness protection, and much more. Start making the most of your career and wellbeing with a range of benefits tailored for you.

At WTW, we believe difference makes us stronger. We want our workforce to reflect the different and varied markets we operate in and to build a culture of inclusivity that makes colleagues feel welcome, valued and empowered to bring their whole selves to work every day. We are an equal opportunity employer committed to fostering an inclusive work environment throughout our organisation. We embrace all types of diversity.

We’re committed to equal employment opportunity and provide application, interview and workplace adjustments and accommodations to all applicants. If you foresee any barriers, from the application process through to joining WTW, please email [e-mail].