Information / Business Analyst for SharePoint Knowledge and Information Management (KIM) programme

TEaM Consulting; Southampton; On-site; GBP 40,000 - 55,000; Full time

Job summary

A consulting firm is seeking an Information/Business Analyst for a SharePoint knowledge and information management programme in Southampton. The role involves analysing current practices, documenting processes, and advising on a suitable information architecture for SharePoint Online. The ideal candidate will work closely with various departments, conduct interviews, and develop process maps. Strong experience with SharePoint projects and information management is essential. Occasional travel will be required to other offices.

Qualifications

• Experience leading information analysis/audit for comparable organizations.
• Ability to work on organization-wide SharePoint projects.
• Strong skills in information flow mapping.

Responsibilities

• Conduct user interviews/workshops for different roles.
• Produce ‘as-is’ process maps and information flow maps.
• Identify and document metadata, access controls, and retention schedule.

Skills

Information analysis/audit

SharePoint 2013 or SharePoint Online EDRMS projects

Information management background

Process information flow mapping

Engagement and communication skills

Job description

Information / Business Analyst for SharePoint Knowledge and Information Management (KIM) programme

Contract

Overview

Specialist role Business analyst. Summary of the work Organisation-wide SharePoint Online implementation programme for a Central Government Agency, starting with a couple of pioneer business areas.

Consultant is responsible for quantifying, analysing, categorising and documenting “as‑is” practices in different business areas for creating, sharing, storing, destroying electronic and paper documents, and advising on a suitable “to‑be” information architecture for SharePoint Online.

Region

South East England

About the work

Who the specialist will work with. You’ll be reporting directly to the programme manager, and working alongside colleagues from ICT, project support, information assurance, records management, and nominated business users from the different business areas. You will also work with / liaise with colleagues from other programmes such as the Survey and Inspection Transformation Programme, Cloud Transformation Programme.

What the specialist will work on

• Conduct user interviews / workshops for different roles and business areas
• Produce “as‑is” process maps and information flow maps
• Quantify and categorise the different types and ages of information produced or used by the business areas
• Identify and document: metadata, access controls, any retention schedule, storage locations, storage formats
• Identify and document what information must/should be migrated to the new SharePoint Online system
• Advise on the “to be” information architecture for the new SharePoint Online system
• Share skills/experience with colleagues on KIM programme

Work setup

Address where the work will take place. You will be based and mostly working at in Southampton. However there will be some travel to other offices, for example offices in Plymouth and Fareham, both of whom are part of our phase 1 “pioneer” group.

Working arrangements

The nature of the role means you will largely work onsite so you are face‑to‑face with colleagues. There may be limited opportunities to work from home – for example if you are writing up notes.

Security clearance

Disclosure Scotland is required. There is no requirement for you to be security cleared.

Skills and experience

Essential skills and experience

• Lead information analysis/audit for comparable organisations
• Work on organisation‑wide SharePoint 2013 or SharePoint Online EDRMS projects
• Rock‑solid information management background
• Be able to build rapport and persuade people that document management is more interesting and important than they think!
• Demonstrate good process information flow mapping skills
• Actively engage people, book interviews and follow up

Nice‑to‑have skills and experience

• Previous experience of information management in DfT or other DfT agencies
• Familiarity with government paper record management systems

All your information will be kept confidential according to EEO guidelines.