HVAC Project Support Administrator - Office-Based with Site Visits

Aspire Recruitment Consultants; Dartford; On-site; GBP 26,000 - 30,000; Full time

Job summary

A leading HVAC company is seeking a highly organized Project Support Administrator to join their growing Projects Team in Dartford, UK. This role supports Project Managers and field engineers for efficient project delivery. The ideal candidate will have strong admin skills, excellent organizational capabilities, and proficiency in Excel. The position offers a salary of £26,000–£30,000, along with training, development, and various company benefits, within a supportive team environment.

Benefits

Training & development

Pension and company benefits

Supportive team environment

Qualifications

• Strong admin or project support experience.
• Excellent organizational and communication skills.
• Confident with Excel and able to learn new systems.
• Able to prioritize and manage multiple tasks.
• Proactive and detail-focused.
• Experience in engineering/HVAC/projects is a bonus.

Responsibilities

• First point of contact for the Projects department.
• Review fire damper remedial reports and daily engineer sheets.
• Update project trackers and maintain accurate records.
• Liaise with engineers for missing information.
• Upload quotes and documentation onto the JobLink system.
• Book jobs, schedule site visits, and manage PM calendars.
• Assist with RAMs preparation.
• Handle client queries when PMs are unavailable.
• Maintain remedial work plans and O&M documentation.

Skills

Organizational skills

Communication skills

Proficiency in Excel

Attention to detail

Prioritization and multitasking

Job description

A leading HVAC company is seeking a highly organized Project Support Administrator to join their growing Projects Team in Dartford, UK. This role supports Project Managers and field engineers for efficient project delivery. The ideal candidate will have strong admin skills, excellent organizational capabilities, and proficiency in Excel. The position offers a salary of £26,000–£30,000, along with training, development, and various company benefits, within a supportive team environment.