Freelance Event Producer

Togather; Cardiff; On-site; GBP 60,000 - 80,000; Part time

Job summary

A leading events platform is seeking three Freelance Event Producers to support the delivery of Christmas light trails in Cardiff. The role involves managing traders, ensuring safety standards, and providing a high-quality guest experience. Ideal candidates are organized, tech-savvy, and possess strong problem-solving skills. The position offers £250 per day and requires availability during the event dates in December.

Qualifications

• Experience working on large scale greenfield events.
• Thrive while working on-site at events, whether it's a weekend or late night.
• Previously managed multiple F&B traders onsite.

Responsibilities

• Act as liaison for traders, ensuring adherence to event guidelines.
• Attend Event Organiser briefings to receive key operational information.
• Ensure traders have access to necessary utilities and waste disposal.

Skills

Event management

Problem solving

Customer service

Technical proficiency

Job description

Overview

Togather started life as Feast It, in 2017, as a booking platform for people to book street food caterers for their birthday parties and weddings. Since then, we have grown to become the UK’s biggest events platform as Togather for food, drink, venues, photographers and so much more.

We’re here to help people make amazing memories on some of the biggest and best days of their lives. Whether they’re planning the whole-company summer party, hosting an epic dinner party, or running an entire festival, we can - and do - help with all of it. None of this would be possible without our amazing community of partners, who we handpick from across the country.

We’ve worked with everyone from Amazon, Nike, and London Pride, to Tom Cruise, Star Wars, and Taylor Swift. Within the office, we recently came #7 in the Startups 100 Awards and have been named in the top 15 in Tempo\'s 50 Best Places To Work. Our team truly love and care about what they do, which makes working here that much easier.

The Role

The Role

We’re looking for three Freelance Event Producers to support the smooth running of our Christmas light trails.

Events run daily 4pm - 10pm, with producers on site 3pm - 10pm. You’ll be the key contact for traders and suppliers, ensuring concessions operate smoothly, safety standards are met, and guests enjoy a high-quality festive experience.

Event Dates & Rates

Bute Park, Cardiff

• 17–23 Nov; 3–7 Dec; 10 Dec; 14–17 Dec; 21–24 Dec; 26–28 Dec (24 days)
• £250 per day, no travel expenses

Key Responsibilities

• Trader & Supplier Management: Act as liaison for traders, ensuring adherence to event guidelines and Togather’s quality standards.
• Complete opening checklists.
• Conduct daily quality standards checks as well as queue monitoring, tidiness, and POS troubleshooting.
• Resolve trader-related issues swiftly and escalate unresolved matters when necessary to Lead Producer and/or Event Control and/or Event Organiser.

• On-Site Event Coordination: Attend Event Organiser briefings to receive key operational information.
• Ensure traders have access to necessary utilities, stock deliveries, and waste disposal facilities.
• Perform daily health & safety checks, ensuring compliance with food hygiene, fire safety, and licensing regulations.

• Financial Oversight & Reporting: Monitor revenue protection adherence, ePOS usage, and agreed contract terms.
• Ensure licensing compliance for bars, including Challenge 25 and pricing regulations.
• Compile debrief reports summarising event performance, supplier feedback, and areas for improvement.

• Health, Safety & Sustainability: Enforce Togather’s health & safety policies, conducting structured supplier briefings.
• Promote sustainable practices, including recycling, waste separation, and minimising single-use plastics.
• Escalate compliance or safety breaches to relevant stakeholders as needed.

• Collaboration & Communication: Work closely with event production, operations, and finance teams to ensure seamless delivery.
• Document incident reports and ensure proper escalation protocols are followed.

Qualifications

To be suitable for these roles you must have:

• Experience working on large scale greenfield events.
• Thrive while working on-site at events, whether its a weekend, late night or early morning!
• Previously managed multiple F&B traders onsite.
• Highly organised and tech savvy. Our platform, tech & automation are at the heart of what we do.
• Have the right to work in the UK without sponsorship.
• Be a proactive problem solver with hands on event experience, strong people skills, and a calm head under pressure.

If you’re available this festive season and want to help deliver magical Christmas events, we’d love to hear from you!