FM Shutdown Team Coordinator

ISS; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading facility management company is seeking a skilled coordinator to manage work orders and oversee maintenance tasks in a unique environment in Greater London. The ideal candidate will have a strong background in hard FM and hands-on experience with CAFM systems. This role offers a challenging opportunity for those looking to develop their careers in a diverse and inclusive setting.

Benefits

Career development opportunities

Diverse and inclusive environment

Commitment to responsible business practices

Qualifications

• Strong background in hard FM or service & maintenance coordination.
• Hands-on experience managing work orders and POs.
• Confidence in reviewing WIP, financial documentation, and reporting.

Responsibilities

• Attend and contribute to regular shutdown planning meetings.
• Raise and manage work orders using the TriRiga CAFM system.
• Oversee the full shutdown process to ensure seamless execution.

Skills

Hard FM knowledge

Work order management

Contractor coordination

Financial documentation review

Advanced administrative skills

CAFM system experience

Tools

TriRiga CAFM system

Job description

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This is a rare opportunity to work in a unique environment, gaining exposure to some of the most specialised and uncommon building systems in the UK.

The role offers a technically engaging workload, ideal for those seeking variety and complexity beyond typical maintenance tasks.

With few opportunities like this nationwide, it is an excellent step for anyone looking to develop their career in a truly distinctive setting.

Key Responsibilities

• Attend and contribute to regular shutdown planning meetings
• Accurately record and distribute meeting minutes to stakeholders
• Raise and manage work orders using the TriRiga CAFM system
• Schedule internal teams and external contractors for required tasks
• Collate and submit RAMS to the Compliance Monitoring Officer
• Coordinate materials and manage goods receipt to avoid delays
• Oversee the full shutdown process to ensure seamless execution

Professional and Personal Competencies/Qualifications

• Strong background in hard FM or service & maintenance coordination
• Hands-on experience managing work orders and POs
• Skilled in contractor booking and coordination processes
• Confidence in reviewing WIP, financial documentation, and reporting
• Advanced admin capabilities, ideally at coordinator/senior admin level
• Not suitable for entry-level or general admin/customer service profiles
• Experience with CAFM or similar FM systems is essential

About the Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. We work closely with customers daily to understand every aspect of the user experience.

Through a combination of intelligent solutions, high standards, and dedicated people, we help our customers achieve their goals—whether in hospitals, businesses, or airports. ISS is committed to responsible business practices and values diversity and inclusion.

We offer a challenging and exciting career in an organization that values its people. Everyone in ISS has the opportunity to develop, grow, and make a difference.

ISS is proud to be a diverse and inclusive employer, welcoming applicants regardless of age, disability, gender identity, marital status, pregnancy, race, religion, sex, sexual orientation, or educational background. We are a Disability Confident Level 2 employer, supporting inclusive hiring practices in line with the UK government’s scheme.

Our commitment to inclusivity and diversity makes ISS a more innovative, productive, and happy workplace.