Fleet Coordinator

Churchill Group; Greater Manchester; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

A leading fleet management provider in Greater Manchester seeks a proactive Fleet Coordinator to support fleet operations. You'll liaise with suppliers, manage vehicle compliance, and produce detailed reports. Ideal candidates possess strong administrative skills and are confident with Microsoft Office, especially Excel. This role offers a hybrid working arrangement, competitive salary, and various employee benefits including substantial leave, mental health support, and development opportunities.

Benefits

33 days leave including bank holidays

Enhanced maternity and paternity pay

24hr online GP access

Paid volunteering days

Training and development opportunities

Qualifications

• Strong background in administrative support.
• Ability to meet deadlines under pressure.
• Experience in fleet, logistics, or motor trade.

Responsibilities

• Act as contact for fleet-related queries.
• Ensure driver compliance with company policy.
• Produce reports on telematics data and fuel usage.
• Assist in procurement and disposal of fleet vehicles.

Skills

Previous experience in Fleet Administration

Strong communication skills

Excellent time management

Confidence using Microsoft Office tools

High attention to detail

Tools

Microsoft Excel

Microsoft Word

Job description

Overview

Based in North West, Manchester – Hybrid

£25,000 - £28,000 per annum dependent on experience

We’re looking for an experienced and proactive Fleet Coordinator to join our Fleet division in Manchester. In this key role, you’ll support the Group Procurement Manager in the day-to-day coordination of our fleet operations — working closely with our outsourced fleet management provider to ensure compliance, efficiency, and smooth running of the service.

This is an exciting opportunity for someone with strong administrative skills and a background in fleet, logistics, or the motor trade who’s ready to take the next step in their career.

Responsibilities

• Acting as the first point of contact for line managers and business admin teams on all fleet-related queries and processes.
• Liaising with our fleet management supplier to ensure driver compliance and adherence to company policy.
• Investigating and escalating vehicle damage claims, challenging suppliers where appropriate.
• Producing weekly and monthly reports covering telematics data, fuel usage, traffic violations, and damage claims.
• Supporting procurement and disposal of fleet vehicles as required.
• Assisting the Fleet Lead in streamlining processes using tools like Smartsheets, shared documents, and automated notifications.

Requirements

• Previous experience in Fleet Administration, logistics, the motor trade, or a related field.
• Strong communication skills with a proven background in administrative support.
• Excellent time management skills and the ability to meet deadlines under pressure.
• Confidence using Microsoft Office tools — especially Excel (intermediate level) and Word.
• High attention to detail and the ability to manage multiple tasks in a fast-paced environment.

What we offer you

The opportunity to be part of one of the fastest growing specialist FM providers in the UK. This means that as our teams continue to grow, so can you.

The good stuff

• We are employee-owned, making you a beneficiary of our future success
• 33 days leave including bank holidays
• Enhanced maternity, paternity, and sick pay
• 24hr online GP access as well as mental health, wellness, financial and legal support
• Two paid volunteering days annually – from beach cleans to supporting your local community. You choose…
• More than 250 perks and hundreds of exclusive deals and discounts
• Lots of training, development and apprenticeships opportunities programmes to grow and progress your career
• Our Mosaic committee and Mental Health First Aiders leading the change on all things Wellbeing, Diversity & Inclusion at Churchill
• All year-round recognition and annual awards programme to thank our shining stars

Diversity, Equity & Inclusion

Churchill is an inclusive, equal opportunity employer and seeks to attract, develop and retain the best people from the widest network. We’re committed to ensuring that all candidates are treated fairly, and with respect and dignity.

Reasonable adjustments

Please let us know if there are any adjustments we can make to support you during our recruitment process. We’re happy to help.

Please note: A basic DBS check is required for this role

Keywords: fleet Coordinator, Fleet Admin, Manchester, Transport Admin, Administrator