Finance Office Administrator

Copart UK Limited; Wootton Green; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading logistics company in the United Kingdom seeks a Finance Office Administrator to assist with various finance administrative duties including managing Accounts Payable (AP) and Accounts Receivable (AR) tasks. The ideal candidate will have experience in administration with excellent attention to detail and the ability to work under pressure. This role offers various benefits including a generous holiday allowance, health & wellness plans, and opportunities for professional growth.

Benefits

23 days of holiday plus bank holidays

Paid day to volunteer for charity

Healthcare Cash Plan

Contributory workplace pension scheme

Discounted shares in the company

Cycle to Work Scheme

Life insurance coverage

Access to deals hub for savings

Qualifications

• Administration experience is essential.
• Ability to work under pressure and meet deadlines.
• Experience in managing large quantities of data is required.
• Strong attention to detail is crucial.
• Flexibility and self-motivation are key.

Responsibilities

• Assist all areas of finance with administrative duties.
• Manage Accounts Payable mailbox and inquiries.
• Handle invoicing and query resolution in Accounts Receivable.
• Support Finance Director and assist with team events.
• Perform various finance admin tasks as needed.

Job description

The Finance Office Administrator is responsible for assisting all areas of finance with administrative duties. Whilst completing these duties they are responsible for ensuring Copart's processes and controls are followed.

Accounts Payable (AP)

• Manage AP mailbox and act as first point of contact for queries
• Process and distribute incoming invoices and post
• Set up new suppliers and conduct credit checks
• Collaborate with team to manage workload effectively
• Maintain strong communication and attention to detail

Accounts Receivable (AR)

• Handle invoicing, payments, and query resolution via phone and email
• Ensure timely and accurate dispatch of invoices
• Manage AR mailbox and allocate incoming payments
• Coordinate with internal teams to resolve issues and reduce debt

Finance Team Support

• Provide admin support to Finance Director
• Organise Finance Team events
• Assist with general finance admin and mailbox management
• Perform ad-hoc holiday cover duties including payment runs, bank template setup, cheque handling, and other tasks as required

Qualifications

• Excellent attention to detail.
• Administration experience.
• Ability to work under pressure and meet deadlines.
• Experience in managing large quantities of data.
• Self-motivated with a positive can-do attitude and true team player.
• Cross-team communication.
• Flexibility.

Desirable

• Experience in a similar role (AP/AR).
• Proficient Microsoft Office (Excel, Word, Outlook, Teams).

Benefits

• Time For You: Relax with 23 days of holiday plus bank holidays, and an extra day for a personal special occasion.
• Give Back: Receive a paid day to volunteer for a charity of your choice.
• Health & Wellness: Healthcare Cash Plan, allowing you to claim cash back on a range of healthcare products and services including dental, optical, chiropody, and specialist consultations, tests, and scans and Virtual GP access.
• Appreciating You & Others: Celebrate special moments with access to our Recognition Hub and E-card collection.
• Your Future: Join our contributory workplace pension scheme for financial security.
• Investment: Purchase shares in our global company at a discounted rate.
• Fitness & Health: Save money while commuting with our Cycle to Work Scheme and access fitness videos and gym discounts.
• Life Assurance: Enjoy peace of mind with our life insurance coverage.
• Exclusive Discounts: Access our deals hub for savings on everyday purchases and family activities.
• Goal Support: Use tools like Mortgage Advice, Life Coaching, and our Money Hub to achieve your goals.