Finance and Compliance Administrator

ABC Education Limited; Hollywater; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading educational service provider in the UK is seeking a detail-oriented Finance and Compliance Administrator. This role involves processing financial transactions, maintaining compliance records, and supporting audits. Ideal candidates have administrative experience in finance or compliance and proficiency in finance systems. The position offers a collaborative environment focused on educational excellence.

Qualifications

• Proven administrative experience, ideally in finance or compliance.
• Exceptional attention to detail and strong organizational skills.
• Clear and effective communication skills, both written and verbal.

Responsibilities

• Process invoices, payments, and staff expenses following internal procedures.
• Reconcile bank transactions and maintain accurate financial records.
• Assist with preparation of monthly management accounts and financial reporting.

Skills

Administrative experience

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Proficiency in Microsoft Office

Tools

Xero

Sage

QuickBooks

Job description

Overview

Finance and Compliance Administrator responsibilities include processing and reconciling financial transactions, maintaining accurate records, supporting compliance across the organisation, and assisting with financial reporting and audits.

Responsibilities

• Process invoices, payments, and staff expenses in line with internal procedures.
• Reconcile bank transactions and maintain accurate financial records, including VAT documentation.
• Assist with the preparation of monthly management accounts, financial reporting, and budget monitoring.
• Support payroll processing and pension submissions.
• Maintain up-to-date records for suppliers, clients, and contractors.
• Liaise with external partners such as accountants and auditors as required.
• Maintain and regularly update compliance documentation, including safeguarding, safer recruitment, GDPR, and health & safety records.
• Track and manage contract start and end dates across all service packages, ensuring timely renewals, extensions, and actions on expiries.
• Support the management of the Single Central Record (SCR), ensuring all tutor and staff compliance checks (DBS, references, right-to-work) are complete and current.
• Assist with reviewing and updating policies and procedures in line with statutory requirements (e.g., KCSIE, Ofsted, GDPR).
• Monitor mandatory training compliance, tracking completion dates and flagging upcoming renewals.
• Uphold data protection standards by handling sensitive and confidential information in accordance with GDPR.
• Assist the Directors and Operations team in preparing compliance reports and supporting internal and external audits.

Role context

Finance and Compliance Administrator, the person

They are now seeking a dedicated and detail-oriented Finance and Compliance Administrator to support their growing operations. This vital role will ensure accurate financial processing and robust compliance across the organisation, contributing to the delivery of exceptional educational services.

Qualifications

• Proven administrative experience, ideally within finance or compliance settings.
• Familiarity with finance systems such as Xero, Sage, or QuickBooks.
• Exceptional attention to detail with strong organisational and record-keeping abilities.
• Confident using Microsoft Office (Excel, Word, Outlook), with a willingness to learn finance or compliance software.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Clear and effective communication skills, both written and verbal.
• Comfortable working independently and collaboratively as part of a team.
• Proactive mindset with strong problem-solving skills and a drive for process improvement.
• Desirable (but not essential): Experience working in education, safeguarding, or alternative provision environments.
• Understanding of safer recruitment practices, GDPR, or broader compliance frameworks.

About the client

Our client, ABC Education, is a trusted provider of high-quality tutoring and education services across the UK. They work in close partnership with schools, local authorities, parents, and tutors to deliver outstanding academic support that helps students thrive. Known for their collaborative and student-focused approach, ABC Education is committed to making a meaningful impact in the lives of learners nationwide.