Finance & Admin Assistant

Exposed Solutions; City Of London; Hybrid; GBP 20,000 - 30,000; Part time

Job summary

A financial services company is seeking a Finance & Admin Assistant to handle day-to-day financial administration, credit control, and supplier payments. The successful candidate will effectively manage the accounts inbox, process invoices, and liaise with internal teams to ensure smooth cashflow operations. This role offers flexibility with working hours (24 hours per week). The ideal candidate has experience in finance or admin roles and a strong knowledge of Excel. Two days a week will require on-site work in Mitcham.

Qualifications

• Previous experience in a credit control, accounts assistant, or finance/admin role.
• Good working knowledge of Excel.
• Experience with Xero and/or Dext is an advantage but not essential.

Responsibilities

• Manage the accounts inbox and respond to queries.
• Reconcile incoming customer payments to invoices in Xero.
• Process supplier payments through the bank.
• Maintain organised digital filing and provide administrative support.

Skills

Credit control experience

Good working knowledge of Excel

Experience with Xero

Experience with Dext

Tools

Xero

Dext

Breww

Excel

Outlook

Job description

Finance & Admin Assistant

Role Overview

As the Finance & Admin Assistant, you’ll be the go‑to person for day‑to‑day financial admin, credit control, and supplier payments. You’ll manage the accounts inbox, process supplier invoices and payments, liaise with internal teams to resolve queries, and help ensure the business’s cashflow runs smoothly. This is a hands‑on role in a friendly, fast‑moving environment.

Key Responsibilities

Customer Accounts & Credit Control

• Manage the accounts inbox, responding to customer and supplier queries promptly.
• Send customer statements and follow up on overdue accounts via email or phone.
• Reconcile incoming customer payments to invoices in Xero.
• Handle queries about invoices, pricing, discounts, or deliveries by liaising with sales, logistics, and production.
• Raise credit notes in Xero once issues are verified and approved.
• Assist the bookkeeper with account and journal reconciliations.

Supplier Payments & Admin

• Gather supplier invoices from email and upload to Dext, ensuring correct coding and VAT treatment.
• Publish invoices from Dext into Xero for payment processing.
• Chase suppliers or directors for any missing invoices needed in Xero.
• Prepare weekly payables and cashflow sheet showing supplier due dates, expected receipts, and bank balances.
• Process supplier payments through the bank, following Managing Director approval.

General Office & Admin Support

• Maintain organised digital filing.
• Provide ad‑hoc administrative support to the team when required, including stock data entry into the internal stock management system.
• Provide support during month‑end stocktake by checking records, highlighting any items invoiced to us but not yet received, and flagging discrepancies for accounting adjustments.
• Assist with preparation of monthly management pack for directors.

Systems You’ll Use

• Xero (accounts & customer records)
• Dext (supplier invoice processing)
• Breww (stock management)
• Excel / OneDrive (cashflow, reporting, and shared files)
• Outlook (email and communications)

Skills & Experience

• Previous experience in a credit control, accounts assistant, or finance/admin role.
• Good working knowledge of Excel.
• Experience with Xero and/or Dext is an advantage but not essential.

Working Hours & Location

We believe this role could be well managed across 24 hours per week, flexibly spread across 5 days. For example, 10 : 3 for a few days. Two days are required to be on site in Mitcham.

Employment Conditions

ALL APPLICANTS MUST BE FREE TO WORK IN THE UK.

Equal Opportunity Statement

Please note that no terminology in this advert is intended to discriminate on any grounds and we confirm that we will gladly accept applications from any person for this role.