Finance Admin

HAMILTON ROWE RECRUITMENT SERVICES LTD; Taunton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A building services maintenance company is seeking a Finance Admin to join their team in Taunton. This role offers a salary of up to £30,000 and includes managing the helpdesk, financial reporting, coordinating maintenance schedules, and ensuring compliance with SLAs. The successful candidate will be part of a thriving business environment with opportunities for career progression and training. Working hours are Monday to Friday from 8am to 5pm with 25 days of holiday.

Benefits

25 Days Holiday

Training provided

Social business environment

Qualifications

• Proven ability to manage a helpdesk and handle customer interactions.
• Experience in financial administration and invoicing processes.
• Strong attention to detail in maintaining accurate records.

Responsibilities

• Manage the facilities helpdesk and support service requests.
• Prepare financial reports and manage month-end processes.
• Maintain training and logbook records to support SLA compliance.

Skills

Communication

Time management

Organizational skills

Financial management

Tools

CAFM system

MyTime

Job description

Overview

Finance Admin | Taunton | Up to £30,000

This is an exciting opportunity for a Finance Admin to join a leading building services maintenance company on one of their exciting contracts in Taunton. Working for a privately owned maintenance provider, this offers the successful Finance Admin a chance to join a thriving business and work within an established team.

If you are looking to progress your career and reach your goals, this opportunity offers the chance to achieve all this and more.

Key Duties

• Provide professional and timely support by managing the facilities helpdesk, handling calls / emails, and raising reactive jobs for hard and soft services.
• Keep requesters updated on work progress and ensure accurate task and asset information is maintained in the CAFM system.
• Complete the Contract Review pack, attend monthly review meetings, and prepare required reports.
• Maintain up-to-date training and logbook records while ensuring systems and procedures support the achievement of SLAs and KPIs.
• Coordinate annual subcontractor maintenance, scheduling both planned and ad-hoc works.
• Liaise with onsite teams, clients, and subcontractors while maintaining and updating contractor records to ensure SLA compliance.
• Raise and manage Invoices, work orders and purchase orders, ensuring accurate financial information and timely billing.
• Support month-end processes by reviewing P&Ls, managing exceptions, and assisting with forecasting and reporting.
• Manage and monitor timecards and overtime through MyTime.
• Create and improve operational spreadsheets and maintain accurate people records.

Salary and Benefits

• Up to £30,000
• Monday - Friday, 8am - 5pm
• 25 Days Holiday
• Training to be provided
• Opportunity to work for a social business